Reporting and Data Coordinator
GoTeam
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Benefits offered by this job
Job summary
GoTeam is seeking a Reporting & Data Coordinator to own the monthly commission cycle for ~40 consultants. The role involves extracting, cleaning, and reconciling data across multiple platforms to produce accurate commission statements used in payroll.
Strong Excel skills and experience with recruitment back-office tools (Bullhorn, APositive, Xero, Cube19, Broadbean, Employment Hero) are required. Hybrid work from IT Park Cebu City or remote outside Cebu is allowed.
Qualifications
- Experience in a recruitment or labour-hire back-office role (commissions, billing, payroll support, or data operations).
- Hands-on experience calculating or reconciling variable pay or commission data.
- Ability to extract and reconcile data across multiple systems and identify discrepancies before they reach payroll.
Responsibilities
- Own end-to-end monthly commission process for ~40 consultants from data extraction to statement production.
- Extract, clean, and reconcile data across Bullhorn, APositive, Xero, Cube19, and Employment Hero each pay cycle.
- Calculate commissions considering splits, placements, replacement periods, and guarantees.
- Produce accurate statements and relay figures for payroll approval.
Skills
Education
Tools
Job description
You own the commission calculation process for approximately 40 recruitment consultants at an Australia-based recruitment firm - extracting, cleaning, and reconciling data across multiple platforms each pay cycle to produce accurate commission statements that feed directly into payroll. When numbers don't align, you investigate and resolve the discrepancy before it reaches a consultant's pay. When a replacement or guarantee period affects a placement, you account for it. The accuracy of your work has a direct financial impact on real people.
This is not a general admin or helpdesk role. You operate a high-stakes, recurring back-office process that requires strong data reconciliation skills, hands‑on experience with recruitment or labour-hire commission structures, and the discipline to document every process so critical knowledge never sits with one person. Best suited for someone with a recruitment or labour-hire back-office background who is comfortable owning a deadline-driven process where getting it right matters more than getting it done fast.
- Experience in a recruitment or labour-hire back-office role — commissions, billing, payroll support, or data operations
- Hands‑on experience calculating or reconciling variable pay or commission data — not just reviewing it
- Demonstrated ability to extract and reconcile data across multiple systems and identify discrepancies before they escape
- Strong Microsoft Excel skills used in a data checking, reconciliation, or reporting context
- Experience with Bullhorn, APositive, or similar ATS, payroll, or billing platforms used in a staffing environment
- Strong process documentation habits — you write things down so the next person can do it without asking you
- Availability to work hybrid from IT Park, Cebu City (8:00 AM–5:00 PM, Monday–Friday); candidates outside Cebu considered for full remote
- Experience with APositive or a similar tool (temp payroll and billing platform used in Australian recruitment)
- Familiarity with Xero for invoice tracking or financial reconciliation
- Experience with Cube19, Broadbean, or Employment Hero in a recruitment back‑office context
- Background managing replacement or guarantee period adjustments in commission calculations
- Track record building or owning SOPs for a recurring finance‑adjacent process
- Experience producing consultant-facing commission statements or pay summaries
You own the end‑to‑end monthly commission process for approximately 40 consultants — from data extraction through to statement production each pay cycle.
- Extract, clean, and reconcile placement, billing, and commission data across Bullhorn, APositive, Xero, Cube19, and Employment Hero each pay cycle
- Calculate consultant commissions accounting for splits, placements, replacement periods, and guarantee period impacts
- Produce accurate commission statements for each consultant and relay final figures to directors for approval ahead of payroll
- Investigate and resolve data discrepancies before they reach payroll — not after
You keep data clean and consistent across platforms — so that reporting outputs and commission calculations can be trusted by the people who rely on them.
- Reconcile temp mobilisation costs and billing data across systems, identifying mismatches and resolving them with appropriate stakeholders
- Track replacement and guarantee period impacts on placements and ensure they are reflected accurately in commission data
- Maintain data accuracy across Bullhorn records relevant to commissions, placements, and workforce reporting
You produce the recurring reporting that gives directors and managers visibility over consultant performance, revenue, and workforce activity.
- Prepare weekly, monthly, and quarterly reporting packs including activity reports, temp actuals, profit share, RDO eligibility, and board‑level summaries
- Maintain and update Cube19 dashboards and reporting outputs
- Produce ad hoc reporting in response to director and manager requests, drawing on reconciled data across systems
You document every recurring process so the business is never dependent on one person's memory for a high‑stakes function.
- Maintain clear, step‑by‑step SOPs for all commission, reconciliation, and reporting processes
- Update documentation when processes change and flag gaps before they become risks
- Support process improvement initiatives that improve reporting accuracy or reduce manual reconciliation steps
An Australia‑based recruitment firm provides permanent and temporary staffing solutions to employers across multiple industry sectors. Known for structured consultant performance frameworks and long‑term client relationships, the offshore operations team works within defined reporting cycles, documented processes, and clear escalation paths.
- Company‑provided laptop + second monitor
- Industry‑best HMO for 1 dependent + extended dependents (₱300,000 coverage, private room, ₱10,000 vision and medicine reimbursement)
- Option to enroll up to 4 additional dependents via salary deduction
- ₱1M life insurance coverage
- Membership in GoTeam Sports Club, Yoga, and Wellness Programs
- Prorated 5 days Vacation Leave + 5 days Sick Leave upon regularization
- 5 service incentive leave (SIL) days after your first work anniversary
- Salary loan access (post‑regularization)
- Employee discounts, raffles, and Day‑1 welcome gift
- Opportunity to win a trip to Bali through company programs
- Join GoTeam Cares volunteer programs
- ₱10,000 referral bonus + Opportunity to win a trip to Bali
- Monthly gratitude events, team dinners, and leadership talks
- 24/7 financial, legal, and counseling support (up to 4 family members)
- Free telemedicine consultations
- Virtual family events and prize opportunities
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