Reporting and Data Coordinator

Hammerjack Pty Ltd

Philippines

Hybrid

PHP 670,000 - 893,000

Full time

3 days ago

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Benefits offered by this job

Laptop + second monitor

HMO for dependents

Life insurance

Wellness programs

Job summary

Hammerjack Pty Ltd is seeking a Reporting & Data Coordinator to manage the monthly commission cycle for around 40 consultants. You will extract, clean, and reconcile data across multiple platforms to generate precise commission statements for payroll.

You’ll investigate discrepancies, account for replacements and guarantees, and ensure timely delivery to leadership. The role requires strong data skills, experience with recruitment back-office processes, and the ability to document procedures for

Qualifications

Experience in a recruitment or labour-hire back-office role handling commissions, billing, payroll support, or data operations.
Hands-on experience calculating or reconciling variable pay or commission data.
Strong MS Excel skills used for data checking, reconciliation, or reporting.

Responsibilities

Own end-to-end monthly commission process for ~40 consultants, from data extraction to statement production.
Extract, clean, and reconcile data across Bullhorn, APositive, Xero, Cube19, and Employment Hero.
Calculate commissions considering splits, placements, replacement periods, and guarantee periods.
Produce accurate statements and route figures for payroll approval.

Skills

Recruitment back-office

Data reconciliation

Advanced Excel

ATS experience (Bullhorn/APositive)

Process documentation

Tools

Bullhorn

APositive

Xero

Cube19

Employment Hero

Job description

Reporting & Data Coordinator (Up to ₱80K | WFH - Outside Cebu/ Hybrid - Within Cebu | Day Shift | FREE AI Certification)

Remote (Residing outside Cebu) or Hybrid - IT Park (Residing within Cebu) | Day Shift | 8:00 AM–5:00 PM | Monday–Friday

You own the commission calculation process for approximately 40 recruitment consultants at an Australia-based recruitment firm - extracting, cleaning, and reconciling data across multiple platforms each pay cycle to produce accurate commission statements that feed directly into payroll. When numbers don't align, you investigate and resolve the discrepancy before it reaches a consultant's pay. When a replacement or guarantee period affects a placement, you account for it. The accuracy of your work has a direct financial impact on real people.

This is not a general admin or helpdesk role. You operate a high-stakes, recurring back-office process that requires strong data reconciliation skills, hands‑on experience with recruitment or labour-hire commission structures, and the discipline to document every process so critical knowledge never sits with one person. Best suited for someone with a recruitment or labour-hire back-office background who is comfortable owning a deadline-driven process where getting it right matters more than getting it done fast.

YOU'RE LIKELY A STRONG FIT IF YOU HAVE

Experience in a recruitment or labour-hire back-office role — commissions, billing, payroll support, or data operations
Hands‑on experience calculating or reconciling variable pay or commission data — not just reviewing it
Demonstrated ability to extract and reconcile data across multiple systems and identify discrepancies before they escalated
Strong Microsoft Excel skills used in a data checking, reconciliation, or reporting context
Experience with Bullhorn, APositive, or similar ATS, payroll, or billing platforms used in a staffing environment
Strong process documentation habits — you write things down so the next person can do it without asking you
Availability to work hybrid from IT Park, Cebu City (8:00 AM–5:00 PM, Monday–Friday); candidates outside Cebu considered for full remote

STRONG SIGNALS

Experience with APositive or a similar tool (temp payroll and billing platform used in Australian recruitment)
Familiarity with Xero for invoice tracking or financial reconciliation
Experience with Cube19, Broadbean, or Employment Hero in a recruitment back‑office context
Background managing replacement or guarantee period adjustments in commission calculations
Track record building or owning SOPs for a recurring finance‑adjacent process
Experience producing consultant‑facing commission statements or pay summaries

RESPONSIBILITY PILLARS

Commission calculation and consultant statements

You own the end‑to‑end monthly commission process for approximately 40 consultants — from data extraction through to statement production each pay cycle.

Extract, clean, and reconcile placement, billing, and commission data across Bullhorn, APositive, Xero, Cube19, and Employment Hero each pay cycle
Calculate consultant commissions accounting for splits, placements, replacement periods, and guarantee period impacts
Produce accurate commission statements for each consultant and relay final figures to directors for approval ahead of payroll
Investigate and resolve data discrepancies before they reach payroll — not after

Data reconciliation and integrity

You keep data clean and consistent across platforms — so that reporting outputs and commission calculations can be trusted by the people who rely on them.

Reconcile temp mobilisation costs and billing data across systems, identifying mismatches and resolving them with appropriate stakeholders
Track replacement and guarantee period impacts on placements and ensure they are reflected accurately in commission data
Maintain data accuracy across Bullhorn records relevant to commissions, placements, and workforce reporting

Business and workforce reporting

You produce the recurring reporting that gives directors and managers visibility over consultant performance, revenue, and workforce activity.

Prepare weekly, monthly, and quarterly reporting packs including activity reports, temp actuals, profit share, RDO eligibility, and board‑level summaries
Maintain and update Cube19 dashboards and reporting outputs
Produce ad hoc reporting in response to director and manager requests, drawing on reconciled data across systems

Process documentation and knowledge continuity

You document every recurring process so the business is never dependent on one person's memory for a high‑stakes function.

Maintain clear, step‑by‑step SOPs for all commission, reconciliation, and reporting processes
Update documentation when processes change and flag gaps before they become risks
Support process improvement initiatives that improve reporting accuracy or reduce manual reconciliation steps

ABOUT THE CLIENT

An Australia‑based recruitment firm provides permanent and temporary staffing solutions to employers across multiple industry sectors. Known for structured consultant performance frameworks and long‑term client relationships, the offshore operations team works within defined reporting cycles, documented processes, and clear escalation paths.

ACCELERATE YOUR PERSONAL GROWTH

Company‑provided laptop + second monitor
Industry‑best HMO for 1 dependent + extended dependents (₱300,000 coverage, private room, ₱10,000 vision and medicine reimbursement)
Option to enroll up to 4 additional dependents via salary deduction
₱1M life insurance coverage
Membership in GoTeam Sports Club, Yoga, and Wellness Programs

UNLOCK YOUR POSSIBILITY