Remote Virtual Admin & Project Coordinator

Ascentia Outsourcing Inc.; Philippines; On-site; PHP 268,000 - 402,000; Full time

Job summary

Ascentia Outsourcing Inc. is seeking a detail-oriented Virtual Administrative Assistant to support clients with day-to-day operations and project coordination.

The role involves managing administrative tasks to ensure efficient workflow and supporting overall project and business objectives. The ideal candidate will be proactive, tech-savvy, and able to manage multiple responsibilities with minimal supervision.

Qualifications

• Proven experience as a Virtual Assistant or Administrative Support Specialist.
• Proficient in data entry, email management, document preparation, and digital file organization.
• Strong communication and time management skills.
• Experience with invoicing and basic bookkeeping.

Responsibilities

• Provide general administrative support, including data entry, email management, and document organization.
• Prepare and manage contract documents and project-related documentation.
• Coordinate and maintain client schedules, including appointment setting and calendar management.
• Draft and issue invoices, track remittances, and support basic bookkeeping tasks.
• Send weekly progress reports to clients summarizing project status and updates.
• Organize and maintain digital records of contracts, reports, invoices, and project documents.
• Assist with project workflow tracking using project management platforms.
• Support client-specific software tasks as needed (e.g., dental practice management, cost integration, or bookkeeping).

Skills

Virtual Assistant

Administrative Support

Data entry

Email management

Calendar management

Invoicing

Bookkeeping

Communication

Tools

ClickUp

Monday.com

Xero

BuildXAct

Job description

Ascentia Outsourcing Inc. is seeking a detail-oriented Virtual Administrative Assistant to support clients with day-to-day operations and project coordination.

The role involves managing administrative tasks to ensure efficient workflow and supporting overall project and business objectives. The ideal candidate will be proactive, tech-savvy, and able to manage multiple responsibilities with minimal supervision.