Remote Administrative Virtual Assistant - Invoicing

Talent Bridging; Hinoba-an; On-site; PHP 687,000 - 1,374,000; Full time

Job summary

Talent Bridging is seeking a highly organized Administrative Virtual Assistant to support day-to-day administrative and operational needs for a growing client base across the US. The role emphasizes ownership, reliability, proactive communication, and a willingness to learn within a remote setup.

The candidate will manage documents, contracts, invoicing, and client coordination, using standard tools and processes. A strong work ethic and professionalism are required.

Qualifications

• Strong written and verbal English communication skills.
• Excellent organizational and time-management skills.
• Strong attention to detail.
• Ability to work independently and take ownership of assigned responsibilities.
• Proactive mindset—able to identify what needs to be done without constant direction.
• Comfortable communicating with clients, managers, and team members.

Responsibilities

• Provide day-to-day administrative support to management and operations.
• Organize and maintain company records, files, contracts, proposals, and other documentation.
• Prepare, format, and update documents, reports, proposals, and correspondence.
• Track outstanding tasks, requests, and follow-ups.
• Coordinate with on-site managers and internal personnel to ensure administrative requirements are completed.
• Maintain organized digital filing systems and documentation.
• Prepare and organize client contracts and related documentation.
• Assist with creating and updating proposals.
• Track contract status, renewals, and required documentation.
• Ensure documents are accurate, complete, and properly organized.
• Follow up with relevant team members regarding pending contracts and proposals.
• Assist with preparing and processing invoices.
• Maintain accurate records of invoices and payments.
• Monitor outstanding accounts receivable.
• Follow up on pending invoices and payment-related items as directed.
• Coordinate with management regarding billing discrepancies or concerns.
• Assist with basic bookkeeping and financial administrative tasks.
• Coordinate with on-site managers regarding administrative needs.
• Communicate professionally with clients, employees, and internal team members.
• Follow up on pending requests and ensure action items are completed.
• Maintain task updates and records in ClickUp.
• Help management stay organized by keeping track of priorities and deadlines.
• Proactively identify issues and recommend possible solutions.

Skills

English proficiency

Organizational skills

Time management

Independent worker

Remote communication

Attention to detail

Job description

Talent Bridging is seeking a highly organized Administrative Virtual Assistant to support day-to-day administrative and operational needs for a growing client base across the US. The role emphasizes ownership, reliability, proactive communication, and a willingness to learn within a remote setup.

The candidate will manage documents, contracts, invoicing, and client coordination, using standard tools and processes. A strong work ethic and professionalism are required.