Remote U.S. Payroll & Admin Specialist

Penbrothers; Philippines; Remote; PHP 2,647,000 - 4,537,000; Full time

Job summary

Penbrothers International seeks a detail-oriented US Payroll & Administrative Specialist to manage weekly timecard collection, validation, and submission for a growing regional operation. You’ll work with field teams and clients to gather hours, input data into Excel templates, and ensure timely payroll processing across multiple regions.

You will collaborate with the Payroll Department, maintain data accuracy, and uphold strict confidentiality of employee information while meeting fast-paced

Qualifications

• Experience in payroll administration, preferably supporting US staffing or recruitment agencies.

Responsibilities

• Timecard & Hours Collection: gather, track, and consolidate timecards from clients and field employees.
• Data Entry & Validation: enter and validate hours onto client Excel templates for back-office uploads.
• Strict Deadline Adherence: meet weekly payroll submission deadlines (End of Day Monday EST; Final Tuesday 12:00 PM EST).
• Query Resolution: respond to inquiries regarding hours worked and payroll details.
• Multi-Region Coordination: coordinate across regions on time collection methods and schedules.
• Error Prevention & Quality Control: perform checks to eliminate discrepancies and missed hours.
• Data Privacy: safeguard confidential employee data.

Skills

Payroll experience

English communication

Accuracy & speed

Deadline-driven

Excel proficiency

Independent & accountable

Job description

Penbrothers International seeks a detail-oriented US Payroll & Administrative Specialist to manage weekly timecard collection, validation, and submission for a growing regional operation. You’ll work with field teams and clients to gather hours, input data into Excel templates, and ensure timely payroll processing across multiple regions.

You will collaborate with the Payroll Department, maintain data accuracy, and uphold strict confidentiality of employee information while meeting fast-paced