Remote Team Coordinator: Operations & Planning

Fenyx; Manila; Remote; PHP 246,000 - 424,000; Full time

Job summary

Fenyx is seeking a Team Coordinator to maintain organizational harmony and support daily workflows for our growth-focused team. You will anchor admin tasks, manage schedules, and ensure seamless internal communications across departments in a remote-capable role.

You will coordinate calendar management, track project status, onboard new members, and liaise with external vendors as needed. Occasional onsite meetings in Makati, Pasig, or Taguig are required.

Qualifications

• Proven experience in an executive assistant, team coordinator, project administrator, or office management role.
• High level of personal organization, time management, and ability to prioritize multiple tasks.
• Demonstrated ability to take sharp, actionable notes during live discussions and synthesize key takeaways.
• Outstanding verbal and written communication skills in English, with a professional demeanor.
• High degree of ownership, initiative, and resourcefulness.

Responsibilities

• Coordinate internal team schedules, client syncs, and recurring meetings, preparing agendas and ensuring sessions run on time.
• Attend key calls and in-person meetings, record concise notes, document action items, and distribute follow-up summaries.
• Organize logistics for monthly onsite team meetings within Makati, Pasig, or Taguig, and support onboarding of new team members.
• Maintain team rosters, shared documentation, and access needs for hardware or software.
• Serve as central point of contact for internal inquiries and help resolve team bottlenecks.

Skills

Coordination

Administrative Experience

Organization

Note-Taking

English Communication

Proactive Problem Solving

Job description

Fenyx is seeking a Team Coordinator to maintain organizational harmony and support daily workflows for our growth-focused team. You will anchor admin tasks, manage schedules, and ensure seamless internal communications across departments in a remote-capable role.

You will coordinate calendar management, track project status, onboard new members, and liaise with external vendors as needed. Occasional onsite meetings in Makati, Pasig, or Taguig are required.