Team Coordinator

Fenyx; Manila; Remote; PHP 246,000 - 424,000; Full time

Job summary

Fenyx is seeking a Team Coordinator to maintain organizational harmony and support daily workflows for our growth-focused team. You will anchor admin tasks, manage schedules, and ensure seamless internal communications across departments in a remote-capable role.

You will coordinate calendar management, track project status, onboard new members, and liaise with external vendors as needed. Occasional onsite meetings in Makati, Pasig, or Taguig are required.

Qualifications

• Proven experience in an executive assistant, team coordinator, project administrator, or office management role.
• High level of personal organization, time management, and ability to prioritize multiple tasks.
• Demonstrated ability to take sharp, actionable notes during live discussions and synthesize key takeaways.
• Outstanding verbal and written communication skills in English, with a professional demeanor.
• High degree of ownership, initiative, and resourcefulness.

Responsibilities

• Coordinate internal team schedules, client syncs, and recurring meetings, preparing agendas and ensuring sessions run on time.
• Attend key calls and in-person meetings, record concise notes, document action items, and distribute follow-up summaries.
• Organize logistics for monthly onsite team meetings within Makati, Pasig, or Taguig, and support onboarding of new team members.
• Maintain team rosters, shared documentation, and access needs for hardware or software.
• Serve as central point of contact for internal inquiries and help resolve team bottlenecks.

Skills

Coordination

Administrative Experience

Organization

Note-Taking

English Communication

Proactive Problem Solving

Job description

Fenyx delivers growth and performance for brands. We combine digital strategy and marketing analytics with A.I. and data-driven design to drive revenue growth for brands.

We are

• Disciplined with data
• Fierce with innovation
• Committed to excellence

We are Fenyx.

Role Overview

A successful Team Coordinator will maintain organizational harmony, support daily operational workflows, and facilitate seamless internal communications across our team members and departments. You will serve as the administrative anchor, ensuring schedules run smoothly, project status updates are maintained, and team needs are addressed proactively

This includes, but is not limited to

1. Team Support & Schedule Coordination

• Calendar & Meeting Management: Coordinate internal team schedules, client syncs, and recurring meetings, preparing agendas and ensuring all sessions run on time
• Meeting Documentation & Action Items: Actively attend key calls and in-person meetings, record concise meeting notes, document action items, and distribute clear follow-up summaries
• Event & Onsite Logistics: Organize and coordinate logistics for mandatory team syncs, workshop sessions, and monthly onsite team meetings within Makati, Pasig, or Taguig
• Team Onboarding & Administrative Support: Assist with onboarding new team members, maintaining team rosters, managing shared documentation, and coordinating hardware or software access needs
• Support External Vendors and Partners: As needed engagement and coordination with external stakeholders in the Philippines or in APAC related to marketing operations or administrative needs

2. Project Tracking & Workflow Support

• Status Tracking & Follow-ups: Regularly track progress on ongoing deliverables in project management tools, follow up with task owners, and gently nudge team members to meet deadline targets
• Internal Communication Hub: Serve as a central point of contact for internal inquiries, routing messages, and facilitating quick resolution of team bottlenecks
• Documentation Maintenance: Keep internal company resources, templates, contact sheets, and Google Drive folders organized and up to date
• Operational Quality Control: Assist in reviewing outgoing internal communications and documentation to ensure adherence to company standards and formatting

Role Requirements & Qualifications

• Coordination & Administrative Experience: Proven experience in an executive assistant, team coordinator, project administrator, or office management role
• Exceptional Organization: High level of personal organization, time management, and ability to prioritize multiple tasks in a fast-paced environment
• Meeting Facilitation & Note-Taking: Demonstrated ability to take sharp, actionable notes during live discussions and synthesize key takeaways
• Communication Excellence: Outstanding verbal and written communication skills in English, with a professional demeanor
• Proactive Problem Solving: High degree of ownership, initiative, and resourcefulness

Important Note: This role is remote, but will require 1 to 2 onsite team-wide meetings per month within Makati, Pasig, or Taguig