Remote Senior Executive Assistant: Strategic Admin Partner

TeleTech Holdings, Inc.; Pampanga; On-site; PHP 600,000 - 800,000; Full time

Benefits offered by this job

Paid time off (PTO)

Wellness and healthcare benefits

Performance bonus opportunities

Tuition reimbursement

Job summary

TeleTech Holdings, Inc. in the Philippines is seeking a Senior Executive Assistant to support the Executive Director, providing strategic planning, leadership and organizational strengths in handling multiple projects in a fast-paced environment.

You will manage daily schedules, coordinate internal and external meetings, arrange travel (international and national), prepare correspondence and develop MS Office documents and presentations with strict confidentiality and attention to detail.

Qualifications

• BA/BS or equivalent work experience.
• Proficient in Microsoft Products “MANDATORY” (Outlook, Word, Excel & Power Point).
• Excellent oral, interpersonal, telephone and communication skills.
• Proven ability to handle and prioritize multiple tasks.
• Ability to keep information confidential.
• Detail oriented and capable of planning and coordinating every aspect of key executive level meetings i.e., committee meetings, and client meetings, etc.
• Independently arrange all phases of travel both commercial and private.
• Strong time management skills

Responsibilities

• Manage and coordinate daily schedules, meetings (internal & external), arrange all phases of travel (both commercial and private, international and national) for the Executive.
• Prepare correspondence; communicate extensively utilizing a variety of technology including telephone (with special emphasis on intense screening of Executive calls), electronic mail and voicemail.
• Design and develop spreadsheets, forms, Power Point slides, maintain divisional organizational charts (using Power Point), various documents (Word, etc) as directed by the Executive.
• Support other departmental and company staff as needed i.e. (mail, seating, supplies, etc.); in addition to performing other administrative duties as necessary to assure smooth office, company and departmental functionality.
• Work with other departments to accomplish weekly, monthly and quarterly reporting and various projects as instructed.
• Track vacation schedules for department; responsible for all expense related activities relating to (receipt collection and follow-up, preparation & submission of expense reports, payment delivery & tracking of all related information).
• Follow up on reports, checks, wire transfers, delegation of authority, and purchase requisitions

Skills

Time management

Communication skills

Multitasking

Confidentiality

Attention to detail

Meeting coordination

Education

BA/BS or equivalent

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Job description

TeleTech Holdings, Inc. in the Philippines is seeking a Senior Executive Assistant to support the Executive Director, providing strategic planning, leadership and organizational strengths in handling multiple projects in a fast-paced environment.

You will manage daily schedules, coordinate internal and external meetings, arrange travel (international and national), prepare correspondence and develop MS Office documents and presentations with strict confidentiality and attention to detail.