Remote Senior Executive Assistant — AI-Driven Scheduling Pro

AgentSync; Philippines; Remote; PHP 826,000 - 910,000; Full time

Benefits offered by this job

Remote-first

Job summary

AgentSync is seeking a highly capable Sr. Executive Assistant to support an Australian executive remotely from the Philippines.

You will manage calendars, prepare communications, document SOPs, and optimize processes using AI tools daily, ensuring seamless operations across timezones. Ideal candidates have 2+ years of executive support, exceptional English, and the ability to work Australian business hours with a reliable home office.

Qualifications

• 2+ years of experience in an Executive Assistant, Virtual Assistant, or similar high-trust support role
• Exceptional written and verbal English — client-ready at all times
• Confident working independently during Australian business hours with minimal supervision
• Reliable home office setup: dedicated workspace, HD webcam, stable internet≥20 Mbps, tested backup connection
• Demonstrated experience using AI tools in day-to-day work (ChatGPT, Claude, Notion AI, Copilot, or similar)
• Strong organizational instinct — you build systems, maintain them, and hand them off cleanly
• High emotional intelligence: professional presence, discretion with sensitive information, and composure under pressure
• Comfortable managing ambiguity and making judgment calls when your executive is unavailable

Responsibilities

• Calendar & Inbox Mastery: Full ownership of your executive's calendar and inbox from Day 1
• Executive Communication: Draft, review, and send communications on behalf of your executive
• Process Documentation: Build and maintain repeatable SOPs, workflows, and documentation
• AI-Augmented Workflows: Leverage AI tools daily to accelerate output and surface automation
• Meeting & Event Coordination: Coordinate meetings end-to-end with prep, minutes, and follow-through
• Research & Briefing: Compile concise, well-sourced briefs on clients, prospects, and topics
• Stakeholder Management: Build trusted relationships with clients, vendors, and internal teams
• Proactive Problem-Solving: Anticipate issues and propose solutions with sound judgment

Skills

Executive support

Written English

Independent work

AI literacy

Organization

Emotional intelligence

Ambiguity management

Tools

Slack

Google Meet

Zoom

Microsoft Teams

Gmail

Google Calendar

Notion

Asana

ClickUp

Trello

Job description

AgentSync is seeking a highly capable Sr. Executive Assistant to support an Australian executive remotely from the Philippines.

You will manage calendars, prepare communications, document SOPs, and optimize processes using AI tools daily, ensuring seamless operations across timezones. Ideal candidates have 2+ years of executive support, exceptional English, and the ability to work Australian business hours with a reliable home office.