Full-Time Sr. Executive Assistant

AgentSync; Philippines; Remote; PHP 826,000 - 910,000; Full time

Benefits offered by this job

Remote-first

Job summary

AgentSync is seeking a highly capable Sr. Executive Assistant to support an Australian executive remotely from the Philippines.

You will manage calendars, prepare communications, document SOPs, and optimize processes using AI tools daily, ensuring seamless operations across timezones. Ideal candidates have 2+ years of executive support, exceptional English, and the ability to work Australian business hours with a reliable home office.

Qualifications

• 2+ years of experience in an Executive Assistant, Virtual Assistant, or similar high-trust support role
• Exceptional written and verbal English — client-ready at all times
• Confident working independently during Australian business hours with minimal supervision
• Reliable home office setup: dedicated workspace, HD webcam, stable internet≥20 Mbps, tested backup connection
• Demonstrated experience using AI tools in day-to-day work (ChatGPT, Claude, Notion AI, Copilot, or similar)
• Strong organizational instinct — you build systems, maintain them, and hand them off cleanly
• High emotional intelligence: professional presence, discretion with sensitive information, and composure under pressure
• Comfortable managing ambiguity and making judgment calls when your executive is unavailable

Responsibilities

• Calendar & Inbox Mastery: Full ownership of your executive's calendar and inbox from Day 1
• Executive Communication: Draft, review, and send communications on behalf of your executive
• Process Documentation: Build and maintain repeatable SOPs, workflows, and documentation
• AI-Augmented Workflows: Leverage AI tools daily to accelerate output and surface automation
• Meeting & Event Coordination: Coordinate meetings end-to-end with prep, minutes, and follow-through
• Research & Briefing: Compile concise, well-sourced briefs on clients, prospects, and topics
• Stakeholder Management: Build trusted relationships with clients, vendors, and internal teams
• Proactive Problem-Solving: Anticipate issues and propose solutions with sound judgment

Skills

Executive support

Written English

Independent work

AI literacy

Organization

Emotional intelligence

Ambiguity management

Tools

Slack

Google Meet

Zoom

Microsoft Teams

Gmail

Google Calendar

Notion

Asana

ClickUp

Trello

Job description

Overview

AgentSync is seeking an exceptional Sr. Executive Assistant to join our SyncMatch™ Talent Network — a curated pool of high-calibre remote professionals matched to Australian executives and business leaders. This is not a task-list role. As a Sr. Executive Assistant, you will operate as a trusted extension of your executive — owning their calendar, inbox, communications, and operational systems so they can focus on what only they can do.

You will be matched through our proprietary SyncMatch™ compatibility process, which assesses working style, communication preference, and operational strengths — ensuring a genuine long-term partnership, not just a placement.

Role Details

LOCATION Remote — Philippines

TIMEZONE Australian Eastern Time (AEST / AEDT)

EMPLOYMENT TYPE Full-Time Employee (not contractor)

SALARY PHP 74, 000 Basic Pay +PHP 7,500 non-taxable monthly allowance

WORKING HOURS Standard Australian business hours

START DATE Immediate — upon completion of EA Accelerator™ onboarding

About the Role

As an AgentSync Sr. Executive Assistant, you will be embedded in the workflow of an Australian executive as their primary operational support. Your work spans four core capability areas aligned to the AgentSync delivery model:

SyncMatch™ — Communication mapping — you adapt to your executive's style, preferences, and pace.
EA Accelerator™ — Core EA excellence — calendar, inbox, stakeholders, research, and sound judgment under pressure.
SyncOps™ — Systems thinking — you document, build SOPs, and create operational infrastructure that outlasts you.
AiSync™ — AI-native work — you use AI tools daily to improve speed, accuracy, and output quality.

Key Responsibilities

Calendar & Inbox Mastery Full ownership of your executive's calendar and inbox from Day 1 — proactive prioritisation, triage logic, conflict resolution, and meeting prep without being asked.

Executive Communication Draft, review, and send communications on behalf of your executive. Adapt your writing style and tone to match theirs precisely. Represent them professionally across all channels.

Process Documentation Build and maintain repeatable SOPs, workflows, and documentation so nothing lives only in your head. You create systems, not just complete tasks.

AI-Augmented Workflows Leverage AI tools daily to accelerate output, improve accuracy, and surface automation opportunities. You arrive AI-native — not 'open to learning AI someday.'

Meeting & Event Coordination Coordinate meetings end-to-end: agenda prep, dial-in setup, minutes, action tracking, and follow-through.
Nothing falls through the cracks.

Research & Briefing Compile concise, well-sourced research briefs on clients, prospects, and topics so your executive is always prepared and never caught flat-footed.

Stakeholder Management Build trusted working relationships with clients, vendors, and internal teams on behalf of your executive — maintaining professionalism, discretion, and follow-through at all times.

Proactive Problem-Solving Anticipate issues before they escalade. Flag gaps early, bring solutions — not just problems — and act with sound judgment in ambiguous situations.

Qualifications & Requirements

• 2+ years of experience in an Executive Assistant, Virtual Assistant, or similar high-trust support role
• Exceptional written and verbal English — client-ready at all times
• Confident working independently during Australian business hours with minimal supervision
• Reliable home office setup: dedicated workspace, HD webcam, stable internet≥20 Mbps, tested backup connection
• Demonstrated experience using AI tools in day-to-day work (ChatGPT, Claude, Notion AI, Copilot, or similar)
• Strong organisational instinct — you build systems, maintain them, and hand them off cleanly
• High emotional intelligence: professional presence, discretion with sensitive information, and composure under pressure
• Comfortable managing ambiguity and making judgment calls when your executive is unavailable

Tools & Platforms

• Communication: Slack, Google Meet, Zoom, Microsoft Teams, WhatsApp
• Email & Calendar: Gmail / Google Calendar, Outlook / Microsoft 365
• Project Management: Notion, Asana, ClickUp, Trello
• Documents: Google Workspace (Docs, Sheets, Slides), Microsoft Office
• CRM: HubSpot, Salesforce, or similar
• AI Tools: Claude, ChatGPT, Gemini, Notion AI, Microsoft Copilot
• File & Storage: Google Drive, Dropbox, OneDrive, SharePoint
• Other: RingCentral, Loom, Canva, DocuSign, Airtable

What We Offer

• PHP 74, 000 Basic Pay +PHP 7,500 non-taxable monthly allowance — paid reliably, on time, every month
• Full-time employment status — you are an employee, not a contractor
• EA Accelerator™ onboarding — a structured two-week programme before Day 1 with your executive
• SyncMatch™ compatibility matching — placed with an executive genuinely suited to your work style
• Access to AgentSync's growing AI toolkit, skills library, and professional development resources
• A long-term partnership model — we are invested in your growth, not just your placement
• Remote-first, with a team that understands and supports the realities of working across timezones