Remote Building Management Coordinator: Admin & Reporting

Beepo; Angeles; Remote; PHP 300,000 - 420,000; Full time

Benefits offered by this job

Remote work

Day shift

HMO

Paid time off

Company provided equipment

Job summary

Beepo in Clark, Pampanga is seeking an AU Building Management Support to provide comprehensive admin support to Senior Management and Building Managers. The role emphasizes email management, record-keeping, and preparing reports and proposals.

You will maintain trackers and spreadsheets, coordinate stationery and invoices, and assist in tender preparation and site communications. A strong admin background and familiarity with building management systems are essential.

Qualifications

• 3–5 years in a General Administrative role
• Experience in strata or building management is preferred
• Proficiency in SharePoint, Windows OS, MS Excel, and Word is a must
• Database management and accurate record-keeping
• Ability to handle ad hoc tasks via SMS or email
• Experience with reports and tender documents
• Excellent written and verbal communication
• Strong organizational and time-management abilities
• Ability to multitask and prioritize effectively
• Attention to detail and accuracy in work
• Strong computer skills

Responsibilities

• Provide secretarial and administrative support to Senior Management and Building Managers.
• Monitor and follow up on emails to ensure timely responses, including for specific regions.
• Check and update trackers, maintenance checklists, asset checklists and other records.
• Respond to urgent emails with approval from Senior Management.
• Assist with record-keeping, document management and filing.
• Prepare reports, management highlights, proposals, quotations and related documents.
• Provide offsite office management and administrative support as assigned.
• Coordinate office stationery orders and ensure timely delivery.
• Forward invoices to Finance for processing.
• Assist in drafting and finalising monthly reports for Building Managers.
• Prepare building management highlights and summaries of works, issues and maintenance.
• Monitor submission deadlines and follow up with Building Managers on outstanding reports.
• Review and update BMA policies, procedures and templates.
• Maintain and update master spreadsheets (Building Information, Roster, Contacts, Reports, Tracking).
• Assist with SharePoint, Teams, and related digital tools administration.
• Support tender document preparation and submissions.
• Distribute information about events, updates and guidance to Building Managers.
• Coordinate toolbox meetings including agendas and materials.
• Collate contractor lists and verify insurances and compliance.
• Prepare notices, signage and resident communications for building operations.
• Ensure notices are clear, accurate and well-presented.
• Assist onboarding of new employees regarding administrative processes and document filing.
• Provide guidance on system use and procedures for Building Managers.

Skills

Admin experience 3-5y

Building management exp

MS Windows

MS Excel

MS Word

Record keeping

Tender docs

Communication skills

Org & time mgmt

Multitasking

Attention to detail

Tools

SharePoint

MS Excel

MS Word

Windows OS

Job description

Beepo in Clark, Pampanga is seeking an AU Building Management Support to provide comprehensive admin support to Senior Management and Building Managers. The role emphasizes email management, record-keeping, and preparing reports and proposals.

You will maintain trackers and spreadsheets, coordinate stationery and invoices, and assist in tender preparation and site communications. A strong admin background and familiarity with building management systems are essential.