Remote Purchasing & Inventory Specialist

Private Advertiser; Metro Manila; Teletrabalho; PHP 360 000 - 600 000; Tempo integral

Vantagens oferecidas por esta oferta de emprego

WFH setup

Training & development

Career growth

Resumo da oferta

Live Services Group, a Southeast Queensland-based services provider, seeks a Virtual Assistant – Purchasing Officer to join the Philippines-based team. This full-time, work-from-home role supports Australian operations by managing purchasing, supplier coordination, and inventory in Simpro.

Ideal candidates are highly organised, with strong English communication and experience in sourcing, negotiating, and PO processing.

Qualificações

• Previous experience as Virtual Assistant, Purchasing Officer, Procurement Assistant, Inventory Administrator, or similar role.
• Excellent written and verbal English communication skills.
• Strong organisational, multitasking, and time management abilities.
• Experience sourcing suppliers, requesting quotations, negotiating prices, and coordinating deliveries.
• Knowledge of purchase order processing, stock monitoring, and inventory management.
• High attention to detail and accuracy in data entry, catalogue maintenance, and recordkeeping.
• Proficiency in Microsoft Office, particularly Excel, and Google Workspace.
• Ability to work independently, take initiative, and manage competing priorities.
• Strong problem-solving skills and ability to follow up on outstanding tasks.
• Reliable internet connection and suitable work-from-home equipment.
• Willingness to work Australian business hours.

Responsabilidades

• Create, process, track, and monitor purchase orders using Simpro.
• Source materials, equipment, and supplies from suitable suppliers.
• Request and compare supplier quotations to ensure competitive pricing.
• Negotiate pricing, discounts, and delivery arrangements with suppliers.
• Coordinate directly with suppliers regarding orders, pricing, product availability, delivery schedules, and any purchasing concerns.
• Follow up on outstanding purchase orders, backorders, delayed deliveries, and supplier discrepancies.
• Coordinate with project managers, tradespeople, warehouse personnel, and administration staff regarding material and stock requirements.
• Maintain and monitor stocktake and inventory records, ensuring stock levels are accurately reflected in Simpro.
• Coordinate with on-site warehouse personnel to facilitate physical stocktakes, reconcile inventory discrepancies, and update stock records accordingly.
• Monitor stock levels, identify low-stock items, and coordinate replenishment to avoid operational delays.
• Create, maintain, and update catalogue items in Simpro as required, including product descriptions, supplier details, pricing, and material codes.
• Ensure purchasing records, supplier information, inventory data, and order documentation are accurate and up to date.
• Monitor material costs and ensure purchases are correctly allocated to jobs in Simpro.
• Identify opportunities for cost savings, improved supplier arrangements, and more efficient purchasing and inventory processes.
• Prepare purchasing, stock, and inventory reports as required by management.
• Provide general administrative support and perform other ad hoc duties as directed by management.

Conhecimentos

English communication

Organisational skills

Multitasking

Negotiation

Vendor coordination

Ferramentas

Simpro

Excel

Google Workspace

Descrição da oferta de emprego

Live Services Group, a Southeast Queensland-based services provider, seeks a Virtual Assistant – Purchasing Officer to join the Philippines-based team. This full-time, work-from-home role supports Australian operations by managing purchasing, supplier coordination, and inventory in Simpro.

Ideal candidates are highly organised, with strong English communication and experience in sourcing, negotiating, and PO processing.