Pooling Specialist

Hammerjack Pty Ltd; Philippines; Hybrid; PHP 900,000 - 1,200,000; Full time

Job summary

Hammerjack Pty Ltd, Australia's leading circular supply chain solutions provider, seeks a skilled Procurement Specialist to manage end-to-end procurement of engineering spare parts from requisition to delivery.

Based in Manila, the role starts onsite for 3–6 months with a transition to hybrid work aligned with Australian business hours. You will raise POs, coordinate with suppliers, and provide data-driven reporting using SAP and Excel to support operations.

Qualifications

• At least 5 years of experience in procurement, supply chain, manufacturing, or related environment.
• Proven experience using SAP for purchasing activities, including requisitions and POs.
• Advanced Excel skills for data analysis, reporting, reconciliation and manipulation.
• Strong stakeholder management and communication with maintenance teams and suppliers.
• Ability to manage multiple priorities in a fast-paced setting with accurate procurement admin.

Responsibilities

• Manage end-to-end procurement of engineering spare parts from requisitions to order placement and delivery coordination.
• Raise, track, and maintain purchase orders ensuring accuracy and timely processing.
• Coordinate with suppliers for quotations, fulfilment, delivery schedules and issue resolution.
• Provide invoice processing, system administration, reporting, and general procurement support.
• Support capital expenditure and labour procurement activities as required.

Skills

Procurement

Stakeholder management

Tools

SAP

Excel

Job description

Join Australia's leading circular supply chain solutions provider, helping create more sustainable and resilient fresh food supply chains.

The Opportunity

Manage the procurement lifecycle for engineering spare parts and related operational requirements, ensuring efficient supplier coordination, purchase order management, administrative support, and timely delivery of goods and services to support business operations.

Why join us

• Proudly Great Place to Work® certified
• Celebrate globally: Company trips (2025: Hong Kong, 2024: Thailand), Culture Champs, Year-end parties, leadership awards & more
• Grow with stability: 100+ in our 10-Year Club by 2025
• Dynamic talent network: 2,000+ across APAC and beyond
• Competitive compensation with annual reviews
• Comprehensive medical care for you and your family
• Generous paid leave because work-life balance matters
• Level up with LinkedIn Learning and tailored training
• Flexible work setup

Staff Testimonial

Each one of us given a chance to shine with continuous learning through training, mentoring, and stretched with opportunities to test ourselves. Our managers recognize our efforts and motivate us with regular appreciation for our achievements. - Senior Broker, ASW Philippines.

What You'll Do

• Manage the end-to-end procurement of engineering spare parts, from maintenance requisitions and supplier enquiries through to order placement and delivery coordination.
• Raise, track, and maintain purchase orders (POs), ensuring accuracy, timely processing, and compliance with procurement procedures.
• Coordinate with suppliers to manage quotations, order fulfilment, delivery schedules, and issue resolution to support operational requirements.
• Provide invoice processing, system administration, reporting, and general procurement support to ensure accurate records and efficient workflows.
• Support capital expenditure and labour procurement activities as required, adapting priorities and responsibilities to meet changing operational needs.

Key Criteria

• At least 5 years of experience in procurement, supply chain, manufacturing, or a related operational environment.
• Proven experience using SAP for purchasing activities, including requisition processing, purchase order management, goods receipt tracking, and reporting.
• Advanced Microsoft Excel skills, with the ability to perform data analysis, reporting, reconciliation, and data manipulation.
• Strong stakeholder management and communication skills, with the ability to collaborate effectively with maintenance teams, suppliers, and internal business partners.
• Demonstrated ability to manage multiple priorities in a fast-paced environment, ensuring accurate procurement administration and timely delivery of operational requirements.

Work setup

• Manila (BGC, Taguig): Full onsite setup for the first 3–6 months, aligned with Australian business hours: 6:00 AM to 3:00 PM PHT. Depending on performance, the role will transition to a hybrid setup thereafter.