Remote Property Operations Admin Specialist

Emapta; Metro Manila; Remote; PHP 469,000 - 603,000; Full time

Benefits offered by this job

Day 1 HMO coverage with free dependent

Competitive Salary Package

Night differential pay to maximize pay

Fixed weekends off

Permanent WFH arrangement

Salary Advance Program

Upskilling through Emapta Academy

Free gym access (24/7) at Ortigas/Mak

Lifestyle perks (hotel/restaurants)

Employee referral incentives

Government and Emapta benefits

20 annual leaves + 5 cashable

Engagement activities

Mentorship and global exposure

Career growth opportunities

Diverse, supportive environment

Job summary

Emapta is seeking a Property Admin Assistant in a permanent remote role based in Metro Manila. You will coordinate workflows, maintain records, and support portfolio initiatives to keep properties performing well while enabling a long-term global career.

The role emphasizes administrative excellence, vendor coordination, and collaboration across teams to ensure timely, accurate information and compliant processes.

Qualifications

• Minimum of 2 years of experience in administrative support, executive assistance, or property operations.
• Property management experience is strongly preferred.
• Strong organizational skills, attention to detail, and ability to manage multiple priorities in a fast-paced environment.
• Proven initiative, follow-through on tasks, and independent next-step decision making.
• Strong written and verbal English communication skills.
• Proficiency in Microsoft Excel, Word, and Outlook.
• Ability to use and learn property management and workflow systems (Rent Manager, Asana, Salesforce, KTS).
• Ability to review information for accuracy and escalate concerns appropriately.
• Professional and collaborative approach with supervisors, vendors, tenants, and internal stakeholders.
• Ability to handle confidential information with discretion.
• Strong follow-up, coordination, and task management across departments.
• Commitment to ethics, integrity, and accountability.
• Clear and effective communication skills.

Responsibilities

• Review weekly status reports (WSRs) for accuracy, completeness, and follow-up actions.
• Update WSR ARNs when a Property Manager is unassigned or unavailable.
• Collect bids, organize bid comparisons, and support bid analysis.
• Follow up on Asana tasks with Property Managers and Supervisors to maintain deadlines.
• Create and update KTS cases and provide status updates as required.
• Support Salesforce case management when escalated by a Property Manager.
• Upload documentation into Rent Manager (RMX) and maintain organized records.
• Coordinate move-out administrative processes and turnover activities.
• Assist with utility transfers and confirm utility accounts are active before tenant move-ins.
• Coordinate vendor schedules and follow up on invoices and items.

Skills

Administrative support

Property operations

Microsoft Office

English communication

Time management

Tools

Rent Manager

Asana

Salesforce

KTS

RMX

Job description

Emapta is seeking a Property Admin Assistant in a permanent remote role based in Metro Manila. You will coordinate workflows, maintain records, and support portfolio initiatives to keep properties performing well while enabling a long-term global career.

The role emphasizes administrative excellence, vendor coordination, and collaboration across teams to ensure timely, accurate information and compliant processes.