Remote Ops & Onboarding Coordinator (Sydney Time)

Scale Suite Pty Ltd; Metro Manila; On-site; PHP 350,000 - 600,000; Full time

Benefits offered by this job

13th month pay

Direct employment with statutory full‑

Claude Pro subscription

Laptop ownership scheme

Job summary

Scale Suite Pty Ltd is seeking a highly organized coordinator to support Australian operations from the Philippines. Your role will be to run documented processes, chase documents, manage communications, and keep all trackers current with timely updates.

You will join a growing team, receive direct employment with full statutory benefits and a 13th month, and work across multiple locations in Sydney time. Training and a structured senior review help you learn fast and grow.

Qualifications

• At least 1 year in coordination, administration or scheduling-heavy operations such as recruitment, HR, logistics, or back-office.
• Strong written English with clear communications to managers and candidates.
• Comfortable working across time zones (Sydney time).
• Degree in any discipline; AI literacy encouraged.

Responsibilities

• Coordinate interviews, meetings, site visits and inductions across locations in Sydney time.
• Chase documents to ensure IDs, certificates, forms and compliance paperwork are complete.
• Send confirmations, requests, reminders and notifications from script bank; keep messages accurate.
• Chase forms and approvals with quick feedback and sign-offs before deadlines.
• Maintain trackers and systems; ensure all items are current and filed correctly.
• Prepare weekly summaries, expiry lists and pipeline updates for management.
• Take on new workloads as we scale; adapt while maintaining process quality.

Skills

Organisation

Detail-oriented

Time management

Written English

Education

Bachelor's degree

Tools

Excel/Sheets

Job description

Scale Suite Pty Ltd is seeking a highly organized coordinator to support Australian operations from the Philippines. Your role will be to run documented processes, chase documents, manage communications, and keep all trackers current with timely updates.

You will join a growing team, receive direct employment with full statutory benefits and a 13th month, and work across multiple locations in Sydney time. Training and a structured senior review help you learn fast and grow.