Executive Assistant - Ops & Communications

RemoteVA PH; Davao City; On-site; PHP 167,000 - 279,000; Full time

Job summary

RemoteVA PH is seeking a reliable Executive Assistant to provide phone, administrative, and operational support. The candidate will handle calls, messages, and routine admin tasks, and quickly learn routing systems.

Strong English communication, highly organized, and comfortable with Excel/Smartsheet and basic payroll data are important. Training on QuickBooks invoicing will be provided as needed.

Qualifications

• Experience as an Executive Assistant, Administrative Assistant, Virtual Assistant, or Customer Service Representative preferred.
• Excellent verbal and written English communication skills.
• Professional and confident phone presence.
• Strong attention to detail and accuracy.
• Basic knowledge of email, Excel, and Smartsheet.
• Comfortable learning new software and following established procedures.
• Highly organized, dependable, and able to multitask.
• Ability to communicate effectively with customers, supervisors, and employees.
• QuickBooks experience is a plus, but can be introduced after training.

Responsibilities

• Answer inbound calls, take accurate messages, and return customer calls with provided information.
• Relay important messages and updates to supervisors.
• Receive resident information, including addresses, and enter it into routing software for driver assignments.
• Manage basic email communication and administrative tasks.
• Enter employee information into Excel/Smartsheet for daily payroll tracking.
• Maintain accurate records and ensure information is entered correctly.
• Assist with miscellaneous administrative and operational tasks as assigned.
• Gradually assist with QuickBooks invoicing and other financial tasks after onboarding.

Skills

English communication

Phone presence

Organization

Multitasking

Tools

Excel

Smartsheet

routing software

QuickBooks

Job description

RemoteVA PH is seeking a reliable Executive Assistant to provide phone, administrative, and operational support. The candidate will handle calls, messages, and routine admin tasks, and quickly learn routing systems.

Strong English communication, highly organized, and comfortable with Excel/Smartsheet and basic payroll data are important. Training on QuickBooks invoicing will be provided as needed.