Part-Time Operations & Admin Coordinator

RemoteVA; Metro Manila; On-site; PHP 89,280 - 178,560; Part time

Job summary

RemoteVA is seeking a highly organized Operations Assistant to provide administrative and operational support to our team. The ideal candidate is detail-oriented, proactive, and able to manage multiple tasks efficiently in a fast-paced environment.

This role involves coordinating day-to-day administrative activities, maintaining communication with team members and clients, tracking tasks, and ensuring smooth operational workflows.

Qualifications

• Previous experience in an administrative, operations, or virtual assistant role.
• Strong organizational and multitasking skills.
• Excellent verbal and written English communication skills.
• Ability to work independently and take initiative.
• Strong attention to detail and problem-solving abilities.
• Comfortable working in a fast-paced environment.

Responsibilities

• Provide administrative support to the operations team.
• Manage and organize emails, calendars, and communications through Outlook.
• Coordinate tasks and monitor progress using Trello.
• Communicate with clients, vendors, and team members via WhatsApp and email.
• Create, send, and manage invoices using InvoiceSimpleMaintain accurate records, reports, and documentation
• Assist with scheduling appointments and follow-ups.
• Track operational tasks and ensure deadlines are met.
• Handle data entry and general clerical duties.
• Support special projects and other administrative tasks as assigned.

Skills

Organizational

Multitasking

English Proficiency

Independent Work

Detail-Oriented

Fast-Paced

Tools

Outlook

Trello

WhatsApp

InvoiceSimple

Job description

RemoteVA is seeking a highly organized Operations Assistant to provide administrative and operational support to our team. The ideal candidate is detail-oriented, proactive, and able to manage multiple tasks efficiently in a fast-paced environment.

This role involves coordinating day-to-day administrative activities, maintaining communication with team members and clients, tracking tasks, and ensuring smooth operational workflows.