Remote NDIS Admin Assistant — Flexible Contractor

Visa Hunt; Philippines; On-site; PHP 547,000 - 656,000; Full time

Job summary

Hunt St is seeking an Admin Assistant based in the Philippines to handle financial processes for NDIS plan participants. You will process provider invoices, track budgets, and maintain client records on a remote basis for AU clients, aligning with AU business hours.

The independent contractor role offers flexible time management and remote work from home. Ideal candidates have admin or bookkeeping experience, strong attention to detail, and familiarity with Careview or similar systems.

Qualifications

• Proven experience in administration, bookkeeping, or finance support roles.
• Exceptional attention to detail and data accuracy.
• Proficient with Careview or similar client management/financial systems.
• Highly organized, with strong time management skills.
• Excellent written communication and internal collaboration skills.
• Ability to work efficiently and independently in a remote environment.
• Commitment to confidentiality and secure handling of sensitive information.

Responsibilities

• Financial Administration & Invoice Processing – Support Plan Managers by accurately and efficiently processing provider invoices using Careview.
• Verifying provider ABNs and correct bank account details
• Confirming correct item codes and price limits based on the NDIS Support Catalogue
• Ensuring services align with participants' approved NDIS plan categories
• Entering and tracking invoices through Careview's workflow (e.g. on hold, approved, extracted)
• Flagging errors or inconsistencies to the Plan Manager prior to processing
• Using automation tools like Careview Streamline to reduce manual errors
• Client Budget Tracking – Assist Plan Managers by helping to monitor and manage participants' budgets through Careview.
• Reviewing available funds before processing invoices
• Alerting the team if budgets are close to being exhausted or over-committed
• Assisting with monthly reconciliation of expenditure against budget categories
• Ensuring funding is used in line with approved support categories (e.g. Core, Capacity Building)
• Client Records & System Compliance – Maintain up-to-date client records in line with operational and audit standards.
• Data Privacy & Confidentiality – Adhere to all internal privacy and data protection policies.
• Never storing client data locally or on personal devices; use secure passwords and two-factor authentication; log out when not in use; report data concerns or breaches.
• Internal Communication & Collaboration – Coordinate with Plan Managers and the Operations team to ensure smooth workflows.
• General Administrative Support – Provide back-office support to Plan Managers through Careview tasks such as: updating invoice and claim statuses, managing document uploads and data entry, monitoring queue progress.

Skills

Administration

Bookkeeping

Finance support

Data accuracy

Remote work

Tools

Careview

Careview Streamline

Job description

Hunt St is seeking an Admin Assistant based in the Philippines to handle financial processes for NDIS plan participants. You will process provider invoices, track budgets, and maintain client records on a remote basis for AU clients, aligning with AU business hours.

The independent contractor role offers flexible time management and remote work from home. Ideal candidates have admin or bookkeeping experience, strong attention to detail, and familiarity with Careview or similar systems.