Remote IP Patent Law Admin Pro — Docketing & Docs

De Vore Recruiting; Philippines; Remote; PHP 480,000 - 720,000; Full time

Benefits offered by this job

Health insurance reimbursement from 1s

Paid US holidays

Paid time-off (2 days per quarter)

Birthday time-off

Job summary

De Vore Recruiting seeks a highly organized Executive Assistant to support a boutique IP law firm. The role focuses on administrative, docketing, and documentation processes to enable attorneys to focus on billable work.

Ideal candidates have IP law experience, strong attention to detail, and the ability to work independently within structured systems. Remote role with international duties and US-friendly scheduling.

Qualifications

• Prior experience as a remote IP/patent law Legal Assistant (preferred).
• Strong understanding of intellectual property law and patent filing processes (preferred).
• Experience with docketing systems; familiarity with AppColl is a strong plus.
• High attention to detail and ability to manage deadline-driven work.
• Proficiency in Microsoft Office tools.
• Strong organizational and document management skills.
• Ability to quickly learn and follow internal systems, templates, and workflows.

Responsibilities

• Manage docketing and deadlines using AppColl.
• Support patent prosecution processes (administrative/documentation-focused, not litigation).
• Prepare, review, and organize patent-related filings and documentation.
• Pull and populate information from docketing systems into firm templates.
• Handle incoming paperwork and ensure proper tracking, filing, and organization.
• Prepare reports and maintain accurate records across matters.
• Maintain consistency and accuracy across a high volume of documents.
• Send and receive documents from clients in a timely and professional manner.
• Utilize and manage a large library of firm templates (100+), ensuring proper use and accuracy.
• Maintain organized document workflows across attorneys and matters.
• Provide direct support to the firm owner and three additional attorneys.
• Assist in managing workflows to ensure attorneys remain focused on billable work.
• Execute tasks with minimal back-and-forth by following established processes and systems.

Skills

Remote work

IP law familiarity

Attention to detail

Time management

Tools

AppColl

Microsoft Office

Job description

De Vore Recruiting seeks a highly organized Executive Assistant to support a boutique IP law firm. The role focuses on administrative, docketing, and documentation processes to enable attorneys to focus on billable work.

Ideal candidates have IP law experience, strong attention to detail, and the ability to work independently within structured systems. Remote role with international duties and US-friendly scheduling.