Remote Administrative & Billing Operations Specialist

Carbon Law Group, P.C.; Los Angeles; Remote; PHP 433,000 - 867,000; Full time

Job summary

Carbon Law Group, P.C. is seeking a highly organized Administrative & Operations Assistant to support daily operations, billing, and administrative workflows in a fully remote, independent contractor role.

The role requires proactive thinking, impeccable attention to detail, and the ability to manage multiple priorities without constant supervision, with training provided but independence expected. You will work with attorneys and staff, prepare documents, invoices, and reports, and leverage AI

Qualifications

• Exceptional organizational skills and attention to detail.
• Strong written and verbal communication skills.
• Ability to independently draft clear, professional correspondence.
• Proficiency with Microsoft Office or Google Workspace, including spreadsheets.
• Strong critical-thinking, analytical, and problem-solving skills.
• Ability to manage competing priorities and deadlines in a fast-paced environment.
• Confidence making appropriate decisions without constant supervision.
• Strong follow-through and personal accountability.
• Comfort working with financial records, numbers, and detailed administrative information.
• Experience using AI tools to support everyday work.
• Ability to handle confidential information with discretion and professionalism.

Responsibilities

• Provide reliable administrative and operational support to attorneys and staff.
• Manage high-volume data entry with accuracy and consistency.
• Prepare, format, proofread, and maintain professional documents, correspondence, reports, and spreadsheets.
• Maintain organized electronic files and administrative records in accordance with established procedures.
• Manage scheduling, follow-ups, research, and administrative assignments through completion.
• Review work for accuracy, completeness, and consistency before submission.
• Identify discrepancies, missing information, and potential issues, and take appropriate steps to resolve them.
• Coordinate with team members to ensure deadlines and operational priorities are met.
• Recommend improvements to existing systems and procedures.
• Prepare and review client invoices for accuracy.
• Maintain billing records, payment information, and client account balances.
• Monitor outstanding invoices and assist with accounts receivable and collections.
• Track retainers, payments, and outstanding balances.
• Identify and investigate billing discrepancies.
• Assist with basic bookkeeping, financial tracking, and reconciliation.
• Coordinate with the firm’s billing team to ensure timely and accurate financial administration.

Skills

Organizational skills

Written & verbal communication

Drafting professional correspondence

MS Office / Google Workspace

Critical thinking

Prioritization

Independence

Confidentiality

AI tools experience

Tools

Clio

LawPay

DocuSign

Zoho

Asana

Microsoft 365

Google Workspace

Zapier

Job description

Carbon Law Group, P.C. is seeking a highly organized Administrative & Operations Assistant to support daily operations, billing, and administrative workflows in a fully remote, independent contractor role.

The role requires proactive thinking, impeccable attention to detail, and the ability to manage multiple priorities without constant supervision, with training provided but independence expected. You will work with attorneys and staff, prepare documents, invoices, and reports, and leverage AI