Legal Assistant (IP/Patent Law)

De Vore Recruiting; Philippines; Remote; PHP 480,000 - 720,000; Full time

Benefits offered by this job

Health insurance reimbursement from 1s

Paid US holidays

Paid time-off (2 days per quarter)

Birthday time-off

Job summary

De Vore Recruiting seeks a highly organized Executive Assistant to support a boutique IP law firm. The role focuses on administrative, docketing, and documentation processes to enable attorneys to focus on billable work.

Ideal candidates have IP law experience, strong attention to detail, and the ability to work independently within structured systems. Remote role with international duties and US-friendly scheduling.

Qualifications

• Prior experience as a remote IP/patent law Legal Assistant (preferred).
• Strong understanding of intellectual property law and patent filing processes (preferred).
• Experience with docketing systems; familiarity with AppColl is a strong plus.
• High attention to detail and ability to manage deadline-driven work.
• Proficiency in Microsoft Office tools.
• Strong organizational and document management skills.
• Ability to quickly learn and follow internal systems, templates, and workflows.

Responsibilities

• Manage docketing and deadlines using AppColl.
• Support patent prosecution processes (administrative/documentation-focused, not litigation).
• Prepare, review, and organize patent-related filings and documentation.
• Pull and populate information from docketing systems into firm templates.
• Handle incoming paperwork and ensure proper tracking, filing, and organization.
• Prepare reports and maintain accurate records across matters.
• Maintain consistency and accuracy across a high volume of documents.
• Send and receive documents from clients in a timely and professional manner.
• Utilize and manage a large library of firm templates (100+), ensuring proper use and accuracy.
• Maintain organized document workflows across attorneys and matters.
• Provide direct support to the firm owner and three additional attorneys.
• Assist in managing workflows to ensure attorneys remain focused on billable work.
• Execute tasks with minimal back-and-forth by following established processes and systems.

Skills

Remote work

IP law familiarity

Attention to detail

Time management

Tools

AppColl

Microsoft Office

Job description

We are seeking a highly skilled Executive Assistant to support a boutique law firm specializing in intellectual property and patent law. This role is critical in enabling attorneys to focus on high-value, billable work by taking ownership of administrative, docketing, and documentation processes.

The ideal candidate has prior experience supporting an intellectual property law firm and understands the patent filing process and lifecycle. This is a detail-intensive role requiring precision, discretion, and the ability to operate independently within structured systems.

Key Responsibilities:

• Manage docketing and deadlines using AppColl
• Support patent prosecution processes (administrative/documentation-focused, not litigation)
• Prepare, review, and organize patent-related filings and documentation
• Pull and populate information from docketing systems into firm templates
• Administrative & Reporting:
• Handle incoming paperwork and ensure proper tracking, filing, and organization
• Prepare reports and maintain accurate records across matters
• Maintain consistency and accuracy across a high volume of documents
• Document Management & Client Coordination:
• Send and receive documents from clients in a timely and professional manner
• Utilize and manage a large library of firm templates (100+), ensuring proper use and accuracy
• Maintain organized document workflows across attorneys and matters
• Executive & Attorney Support:
• Provide direct support to the firm owner and three additional attorneys
• Assist in managing workflows to ensure attorneys remain focused on billable work
• Execute tasks with minimal back-and-forth by following established processes and systems

Qualifications:

• Prior experience as a remote IP/patent law Legal Assistant (preferred)
• Strong understanding of intellectual property law and patent filing processes (preferred)
• Experience with docketing systems; familiarity with AppColl is a strong plus
• High attention to detail and ability to manage deadline-driven work
• Proficiency in Microsoft Office tools
• Strong organizational and document management skills
• Ability to quickly learn and follow internal systems, templates, and workflows

What We’re Looking For:

• A highly competent, detail-oriented operator who can work independently
• Someone comfortable working within structured systems and high document volume
• A professional who can quickly get up to speed using the firm’s knowledge base and processes
• Strong judgment and reliability in handling sensitive legal documentation

Work Schedule:

• M-F, US Pacific - 8 hours per day
• Other benefits:Health insurance reimbursement from the first day of engagement
• 6 Paid US holidays
• Paid time-off (2 days per quarter)*
• Birthday time-off*

*upon successful completion of the probationary period