Remote Executive Assistant to Managing Principal - Law Firm

MOVE Your Biz; Manila; Remote; PHP 592,078 - 688,463; Full time

Benefits offered by this job

Remote-friendly environment

Job summary

MOVE Your Business is seeking an Executive Assistant to provide direct administrative and operational support to Jasmine Daya, Managing Principal, in a fast-paced, cross-border environment.

The role requires proactive, detail-oriented professionals who can manage complex calendars, coordinate travel, draft professional communications, and ensure deadlines are met while maintaining strict confidentiality.

Qualifications

• At least two years of experience as an Executive Assistant.
• Experience in a law firm, professional-services firm, financial-services business, or other fast-paced environment is an asset.
• Excellent written and spoken English.
• Exceptional attention to detail and strong proofreading skills.
• Highly organized, proactive, dependable, and responsive.
• Strong judgment and ability to manage several projects and deadlines simultaneously.
• Confidence communicating with clients and senior professionals.
• Advanced proficiency with Microsoft Outlook, Word, PowerPoint, and Excel.
• Comfort learning new technology, including document-management, project-management, CRM, scheduling, webinar, and communication platforms.

Responsibilities

• Manage a complex calendar, including client meetings, internal meetings, speaking engagements, webinars, conferences, and business-development activities.
• Schedule and confirm meetings across multiple time zones.
• Coordinate travel arrangements, itineraries, accommodations, and related logistics.
• Maintain organized daily and weekly priority lists for the Managing Principal.
• Anticipate upcoming deadlines, conflicts, and required follow-up.
• Monitor, organize, and prioritize email communications.
• Draft professional emails and correspondence on behalf of the Managing Principal.
• Respond to routine inquiries and ensure timely attention to communications.
• Track outstanding requests and follow up with clients, counsel, vendors, partners, and team members.
• Maintain a professional and responsive point of contact for internal and external stakeholders.
• Prepare, revise, proofread, and format correspondence, reports, presentations, meeting materials, and client-facing documents.
• Assist with PowerPoint presentations, webinar materials, speaking notes, checklists, and educational resources.
• Ensure documents are professionally formatted and aligned with the firm’s brand.
• Maintain organized electronic files and document-management systems.
• Assist with client intake, meeting scheduling, document collection, and follow-up.
• Maintain accurate client, contact, and matter information in the firm’s systems.
• Support administrative requirements relating to the firm’s remaining civil litigation files.
• Track deadlines and requested materials without providing legal advice.
• Assist with webinars, conferences, podcasts, speaking engagements, newsletters, and other educational initiatives.
• Coordinate projects involving marketing professionals, designers, vendors, external counsel, and business partners.
• Maintain contact lists, business-development records, and follow-up schedules.
• Conduct basic online and administrative research.
• Help move projects forward by confirming responsibilities, deadlines, and next steps.
• Prepare meeting agendas and background materials.
• Attend meetings, take notes, and circulate action items.
• Track assigned tasks and follow up with responsible individuals.
• Help ensure deadlines and commitments are not overlooked.
• Handle confidential legal, financial, business, and personal information with discretion.
• Communicate professionally with clients, lawyers, executives, vendors, and team members.

Skills

Excellent written and spoken English

Highly organized

Proactive

Dependable

Responsive

Tools

Microsoft Outlook

Microsoft Word

PowerPoint

Excel

Job description

MOVE Your Business is seeking an Executive Assistant to provide direct administrative and operational support to Jasmine Daya, Managing Principal, in a fast-paced, cross-border environment.

The role requires proactive, detail-oriented professionals who can manage complex calendars, coordinate travel, draft professional communications, and ensure deadlines are met while maintaining strict confidentiality.