Remote HR Operations & Data Coordinator

1840 & Company; Manila; Remote; PHP 522,000 - 609,000; Full time

Job summary

1840 & Company is seeking an HR Administrator to organize HR programs, manage the shared inbox, run reports, and coordinate scheduling across multiple time zones. The role involves handling confidential information with care and supporting HR initiatives within a remote-capable, multi-site setup in the Philippines.

The ideal candidate has 2–3 years in HR administration, strong Excel skills, and familiarity with U.S. HR processes such as onboarding and I-9 verification.

Qualifications

• 2 to 3 years of experience in HR administration, HR support, or administrative coordination.
• Experience managing a shared inbox or a high volume of requests with accuracy and timely follow-up.
• Comfort running HRIS reports and working with data in Excel, with an eye for numbers that do not add up.
• Proven discretion with confidential employee information.
• Strong organization and attention to detail across many open items at once.
• Clear, professional written communication.
• Familiarity with U.S. HR processes such as onboarding, employee records, and I-9 verification preferred.
• Healthcare or multi-site organization experience preferred.
• SHRM-CP or an HR administration certificate is a plus.

Responsibilities

• Manage the shared HR inbox: triage messages, answer routine questions, and route the rest to the right owner.
• Track every request through to closure and follow up when responses stall.
• Draft HR correspondence and communications, such as letters, memos, announcements, and employee updates, for review.
• Keep response templates and FAQs current in a shared SharePoint library so the team always works from the latest versions.
• Handle employee information with discretion and protect confidential data.
• Run standard and ad hoc HRIS reports, such as headcount, new hires, terminations, turnover, and training completion.
• Validate and reconcile data across sources, and flag discrepancies before reports go out.
• Audit employee records for accuracy and work with the right owners to correct them.
• Build and maintain Excel trackers and simple dashboards for HR leaders.
• Schedule meetings, interviews, and recurring reviews, and manage calendars across time zones.
• Prepare agendas and materials, take notes, and follow up on action items.
• Coordinate onboarding and offboarding logistics, including paperwork, orientation scheduling, and system access requests.
• Support recruiting with interview scheduling and candidate communication.
• Track HR initiatives in Monday.com, keeping timelines, owners, and status updates current.
• Maintain HR documentation, including policies, SOPs, templates, and organized digital files.
• Track compliance items such as I-9 completion, policy acknowledgments, and required training.
• Support performance review cycles and employee recognition programs with scheduling, reminders, and tracking.
• Suggest simpler ways to handle recurring HR administrative work.

Skills

Communication Skills

Attention to Detail

Analytical Thinking

Networking

Education

Bachelor's degree in human resources, business, healthcare administration, finance, or a related field

SHRM-CP or HR administration certificate is a plus

Tools

HRIS

Excel

SharePoint

Monday.com

Job description

1840 & Company is seeking an HR Administrator to organize HR programs, manage the shared inbox, run reports, and coordinate scheduling across multiple time zones. The role involves handling confidential information with care and supporting HR initiatives within a remote-capable, multi-site setup in the Philippines.

The ideal candidate has 2–3 years in HR administration, strong Excel skills, and familiarity with U.S. HR processes such as onboarding and I-9 verification.