Remote HOA Operations & Admin Associate

Level - Virtual Recruitment & Staffing; Philippines; On-site; PHP 422,000 - 591,000; Part time

Benefits offered by this job

Company-paid comprehensive HMO for you

Life insurance with ₱100,000 + AD&D

7 days annual PTO

Bonuses and incentives

On-time pay with favorable FX rates

Job summary

Level - Virtual Recruitment & Staffing is seeking an Operations and Administrative Assistant to support homeowner communications, vendor coordination, task tracking, and daily admin for HOA communities. The ideal candidate is organized, customer-focused, adaptable, and able to work independently after training.

Proficiency with Google Workspace, PayHOA, Microsoft Office, and ChatGPT is valued. This is a remote, part-time position with a Monday–Friday 7AM–11AM PST schedule and a $6/hour rate,

Responsibilities

• Draft homeowner and board correspondence for review and approval.
• Prepare meeting notices, agendas, and board packets using templates.
• Maintain and organize Google Drive, association files, and homeowner records.
• Prepare violation notices and upload invoices and financial documents.
• Track recurring projects, deadlines, and onboarding tasks for new associations.
• Maintain templates, checklists, and SOPs while supporting documentation updates.
• Provide administrative support across multiple HOA communities.
• Identify process improvements and recommend workflow automation and efficiencies.

Tools

Google Workspace

PayHOA

Microsoft Office

ChatGPT

Job description

Level - Virtual Recruitment & Staffing is seeking an Operations and Administrative Assistant to support homeowner communications, vendor coordination, task tracking, and daily admin for HOA communities. The ideal candidate is organized, customer-focused, adaptable, and able to work independently after training.

Proficiency with Google Workspace, PayHOA, Microsoft Office, and ChatGPT is valued. This is a remote, part-time position with a Monday–Friday 7AM–11AM PST schedule and a $6/hour rate,