Remote Healthcare Ops Coordinator - Medical & Aesthetics

Winning Assistants LLC; Philippines; Remote; PHP 526,000 - 614,000; Full time

Job summary

Winning Assistants LLC is seeking a Healthcare Operations Coordinator to oversee daily admin operations across two U.S.-based practices while working remotely from the Philippines. The role focuses on practice operations, staff coordination, AthenaHealth reporting, and encounter management, emphasizing efficiency and accuracy.

You will coordinate 10–15 staff, monitor schedules, validate encounters, and liaise with physicians and external partners.

Qualifications

• Minimum 2-3 years as Medical Office Manager or healthcare operations role.
• At least 1 year of hands-on AthenaHealth experience, reporting and encounter management.
• Experience overseeing healthcare staff and coordinating daily medical practice operations.
• Solid understanding of healthcare administrative workflows, billing, AR/AP.
• Excellent English communication; able to work independently.
• Must have NBI/Local Police Clearance; able to attend video meetings with camera on.

Responsibilities

• Oversee daily administrative operations across two practices.
• Coordinate workflows for 10-15 staff members.
• Monitor schedules, responsibilities and task completion.
• Review AthenaHealth reports and patient encounters; verify codes when needed.
• Coordinate with external billing team on AR, denials and follow-ups.
• Coordinate credentialing requirements with external partners.
• Support staff training and PTO approvals; provide operational updates.
• Communicate with vendors; monitor inventory and purchase orders.

Skills

Organizational skills

Leadership

English communication

Problem-solving

Follow-up

Tools

AthenaHealth

Job description

Winning Assistants LLC is seeking a Healthcare Operations Coordinator to oversee daily admin operations across two U.S.-based practices while working remotely from the Philippines. The role focuses on practice operations, staff coordination, AthenaHealth reporting, and encounter management, emphasizing efficiency and accuracy.

You will coordinate 10–15 staff, monitor schedules, validate encounters, and liaise with physicians and external partners.