Remote Fleet & Facilities Administrator

RunRemote; Philippines; Remote; PHP 871,000 - 1,162,000; Full time

Job summary

RunRemote is seeking a Vehicle & Facilities Administrator to manage a 50+ vehicle fleet, facilities tasks, and customer calls for an Australian client. This 100% remote, full-time contractor role is based in the Philippines and reports to AU time 9:00 AM–6:00 PM.

You will coordinate servicing, records, warranties and compliance while ensuring efficient operations and strong supplier relationships. The ideal candidate has 5+ years in admin, fleet, or facilities roles, excellent organisation, and

Qualifications

• 5+ years in administration, fleet management, facilities coordination or customer service.
• Strong organisation and multitasking abilities with attention to detail.
• Clear communication and coordination with internal teams and suppliers.
• Proactive problem solving and process improvement.
• Reliable and independent worker who collaborates well with cross-functional teams.

Responsibilities

• Oversee day-to-day fleet coordination for 50+ vehicles, including breakdowns, accidents, fines and fuel cards.
• Schedule servicing, repairs, tyre replacements and inspections to keep vehicles safe and available.
• Coordinate bookings with service centres, pick-ups/drop-offs and loan vehicles.
• Maintain accurate fleet records, registrations, insurance, and service histories.
• Track compliance deadlines and manage documents across fleet, facilities and tools.
• Handle inbound customer calls 10:00–14:00; record inquiries and direct to the right team.
• Log and follow up on supplier invoices; prepare regular fleet cost reports.
• Collaborate with technical staff to identify recurring issues and improvements.
• Build strong supplier relationships for timely service and efficient coordination.

Skills

Fleet management

Administration

Facilities coordination

Customer service

Time management

Tools

Microsoft 365

Excel

Outlook

Job description

RunRemote is seeking a Vehicle & Facilities Administrator to manage a 50+ vehicle fleet, facilities tasks, and customer calls for an Australian client. This 100% remote, full-time contractor role is based in the Philippines and reports to AU time 9:00 AM–6:00 PM.

You will coordinate servicing, records, warranties and compliance while ensuring efficient operations and strong supplier relationships. The ideal candidate has 5+ years in admin, fleet, or facilities roles, excellent organisation, and