Fleet Admin Assistant

EBM Talent Bucket Inc.; Laguna; On-site; PHP 300,000 - 540,000; Full time

Job summary

A leading logistics firm is seeking an experienced individual to manage requirements for light vehicles in a leased operation scheme. The ideal candidate will possess a Bachelor's degree and 1-2 years of relevant experience in fleet management or office support. Responsibilities include coordinating vehicle deliveries and monitoring vehicle utilization. Excellent knowledge of MS Office is a must. This position is based in Santa Rosa, Laguna, Philippines and requires strong communication and organizational skills.

Qualifications

• 1-2 years of experience in an administrative, clerical, or office support role.
• Experience in fleet management or leasing environment is mandatory.
• Good analytical and problem-solving skills.
• Proficient in MS Office; SRM and SAP knowledge helpful.
• Experience with offshore stakeholders is a plus.
• Strong analytical, written and verbal communication skills.
• Demonstrates attention to detail and strong organization.

Responsibilities

• Manage and support requirements for light vehicles in leased operation.
• Coordinate vehicle deliveries nationally with dealerships and leasing companies.
• Monitor and manage over/under utilized vehicles.
• Facilitate issuance of E-Tag, fuel cards, tolls and notices.
• Ensure fleet safety and roadworthiness compliance.
• Process purchase orders, invoices, and cost allocations.
• Provide proactive fleet reporting to internal stakeholders.
• Liaise with offshore processing and key suppliers via email.
• Manage mailbox and coordinate with internal teams.

Skills

MS Office Applications

Analytical skills

Communication skills

Organizational skills

Attention to detail

Organizational skills

Offshore coordination

Problem-solving

Education

Bachelor's/College Degree

1-2 years admin/office experience

Tools

SRM

SAP

SAP

Basic accounting & reconciliation

Job description

Job Description

Manage and support requirements for Light vehicles on leased operation scheme consisting of around 500-600 units and assist in facilitating renewal registration of some company owned heavy vehicles across Australia.

• Place orders for new or replacement vehicles and accessories in accordance with Vehicle Policy.
• Coordinate vehicle deliveries nationally with Dealership and leasing companies.
• Thorough understanding of Operating Lease, monitor and manage over/under utilized vehicles and recommend rotation to minimize costs.
• Facilitates issuance of E-Tag and Fuel Cards, settlement of Toll and Infringement Notices.
• Vehicle Maintenance compliance to maintain safety and roadworthiness of the fleet.
• Purchase Order Management, invoice processing and cost allocation to cost centers.
• Proactive reporting to internal stakeholders specific to fleet and leasing.
• Liaise with and support offshore processing team with all operational matters.
• Liaising with key suppliers and internal stakeholders via mailbox management

Required Qualification / Experience

• Candidate must possess at least a Bachelor's/College Degree.
• With 1-2 years of experience in administrative, clerical, or office support role.
• Experience in a fleet management or leasing environment with proficient understanding of the fleet industry is mandatory.
• Proficient in using MS Office Applications (Word, Excel & PPT), SRM & SAP knowledge, Basic Accounting and reconciliation skills
• With experience in interacting with offshore stakeholders is an advantage.
• Proficient in using MS Office Applications (Word, Excel and Power Point).
• Good analytical and problem-solving skills.
• Excellent written and verbal communication skills.
• Highly competent in administrative tasks, attention to details and great organization skills.

Working Location

City of Santa Rosa. City of Santa Rosa, Laguna, Philippines

If the position requires you to work overseas, please be vigilant and beware of fraud.

If you encounter an employer who has the following actions during your job search, please report it immediately

• withholds your ID,
• requires you to provide a guarantee or collects property,