Remote Executive Operations & Admin Coordinator

BruntWork; Cebu City; Remote; PHP 300,000 - 540,000; Full time

Job summary

BruntWork is seeking an organized Operations & Executive Administration Coordinator to act as the owner's administrative partner. You will manage inboxes, financial tasks in Xero, and maintain project records across Buildxact for ongoing client and supplier engagements.

The role emphasizes ownership of outcomes, proactive communication, and the development of reliable systems to support business growth. You will progressively take on delegated tasks and establish consistent routines while

Qualifications

• Proven experience in administrative, executive or operations coordination roles.
• Experience supporting business owners or senior management is highly desirable.
• Background in construction, trades, property or building industry is an advantage.
• Strong English written and spoken communication skills for professional email correspondence.
• Excellent organisational and time-management skills with ability to manage multiple priorities.
• Ability to work independently with initiative and minimal supervision.
• Proficiency in Xero for client invoicing, payments and general financial admin.
• Familiarity with construction management or project software such as Buildxact is preferred.

Responsibilities

• Inbox management: review, organise, prioritise emails and draft responses for owner review.
• Financial administration: manage day-to-day records in Xero and invoice tracking.
• Daily operations: maintain site diaries, logs, project records in Buildxact.
• Process improvement: document workflows, SOPs, and maintain knowledge base.

Skills

Inbox management

Email drafting

Financial administration

Xero proficiency

Buildxact familiarity

Microsoft 365

Tools

Buildxact

Xero

Microsoft 365

Job description

BruntWork is seeking an organized Operations & Executive Administration Coordinator to act as the owner's administrative partner. You will manage inboxes, financial tasks in Xero, and maintain project records across Buildxact for ongoing client and supplier engagements.

The role emphasizes ownership of outcomes, proactive communication, and the development of reliable systems to support business growth. You will progressively take on delegated tasks and establish consistent routines while