Remote Executive Assistant for Managing Partner

Pearl; Philippines; Remote; PHP 2,653,000 - 4,043,000; Full time

Benefits offered by this job

Fully remote—work from anywhere

Flexible schedule with US hours

Job summary

Pearl is seeking an Executive Assistant to support the Managing Partner of a US immigration law firm. This fully remote role manages calendars, email, intake, and case documents, ensuring timely follow-ups and organized records in Salesforce.

The ideal candidate has 2+ years in executive support, strong English, and experience coordinating with attorneys and paralegals across US immigration matters, with US hours overlapping EST.

Qualifications

• 2+ years of Executive/Personal Assistant experience supporting a partner, executive, or attorney
• Hands-on calendar and inbox management in Microsoft 365
• Experience updating records and running reports in Salesforce or a comparable CRM
• Experience drafting client-facing emails and correspondence on behalf of an executive
• Experience preparing meeting agendas, briefing materials, and meeting minutes with action items
• Experience scheduling and hosting meetings in Zoom and Microsoft Teams
• C1+ English (CEFR), written and spoken, for direct communication with US clients and attorneys

Responsibilities

• Manage the Managing Partner's calendar, including client consultations, partner meetings, and personal commitments.
• Triage the Managing Partner's email and handle or delegate non-priority items; draft follow-up emails after consultations.
• Request intake documents before consultations and collect supporting materials for active cases; update Salesforce records.
• Prepare agendas and briefing materials for client calls, partner meetings, and strategy sessions; record and distribute meeting minutes with actions.
• Coordinate with attorneys, paralegals, and admin staff to keep matters moving; screen and prioritize requests.

Skills

Calendar management

Inbox management

CRM reporting

Client emails drafting

Meeting minutes

English proficiency

Tools

Microsoft 365 (Outlook/Teams/SharePoint)

Salesforce

Zoom

Microsoft Teams

Job description

Pearl is seeking an Executive Assistant to support the Managing Partner of a US immigration law firm. This fully remote role manages calendars, email, intake, and case documents, ensuring timely follow-ups and organized records in Salesforce.

The ideal candidate has 2+ years in executive support, strong English, and experience coordinating with attorneys and paralegals across US immigration matters, with US hours overlapping EST.