Executive Assistant to Principal | Luxury, Remote

ELAXIS; Manila; Remote; PHP 600,000 - 800,000; Full time

Benefits offered by this job

Remote work

Company laptop (after 3 months)

Payroll support by Elaxis

Job summary

ELAXIS is seeking an Executive Assistant to support the owner of a luxury goods business based in Manila. You will manage the calendar, inbox, and documents, enabling the principal to focus on clients and strategy.

This day-shift, fully remote role in the Philippines may involve occasional travel adjustments. You will handle invoicing, prepare agreements, arrange travel logistics, and maintain confidential client records with discretion.

Qualifications

• At least 3 years supporting a senior executive or business owner directly.
• Excellent written English with a keen attention to detail.
• Strong discretion handling confidential information.
• Ability to translate quick instructions (WhatsApp/phone) into finished work.
• Flexible and reachable for urgent requests at short notice.
• Experience raising invoices and following up payments.

Responsibilities

• Manage a busy calendar and schedule meetings across multiple time zones.
• Triage inbox, draft replies for approval, flag items needing attention.
• Prepare documents, letters and agreements for review and signature.
• Prepare and issue invoices, follow up on payments.
• Arrange hotels, accommodations and logistics for the principal.
• Prepare meeting agendas, briefs, and post-meeting follow-ups.
• Maintain contacts and client records in a centralized system.

Skills

Calendar management

Email triage

Document preparation

Invoicing

Travel logistics

Discretion

Tools

AI tools usage

Microsoft Word/Excel

Calendar apps

Job description

ELAXIS is seeking an Executive Assistant to support the owner of a luxury goods business based in Manila. You will manage the calendar, inbox, and documents, enabling the principal to focus on clients and strategy.

This day-shift, fully remote role in the Philippines may involve occasional travel adjustments. You will handle invoicing, prepare agreements, arrange travel logistics, and maintain confidential client records with discretion.