Remote Executive Assistant to Founding Director

Factor1 Group; Pampanga; Remote; PHP 550,000 - 720,000; Full time

Benefits offered by this job

Work-from-home setup

Annual remuneration from ₱550,000 to ₱

HMO allowance after regularization

IT equipment provided

32 paid leaves

Career development opportunities

Learning opportunities while you work

Job summary

Factor1, an Australian tax and accounting firm, is seeking a detail-driven Virtual Executive Assistant to support a founding director with administrative and workflow coordination tasks. This remote role is ideal for someone who enjoys structure, communicates clearly, and thrives in a professional services environment.

You will manage email inboxes, calendars, CRM data, client onboarding, and travel arrangements while coordinating with the Australian team to keep deadlines on track and deliver

Qualifications

• Strong written and spoken English.
• 5+ years providing executive assistance to senior management, ideally virtually.
• Experience in Australian accounting administration is a plus.
• Direct, assertive, and confident when following up with clients or team members.
• Highly organized, tech-savvy, and able to learn new systems.
• Ability to work independently and manage multiple priorities.

Responsibilities

• Email inbox management for the director, prioritising, triaging and actioning items.
• Managing calendars and appointment scheduling for the director.
• Provide assistance to other managers.
• Preparing client correspondence, engagement letters and follow-up reminders.
• Support client onboarding and maintain accurate CRM records.
• Handling document organisation, file management and data entry in accounting/tax systems.
• Coordinating with the Australian team to keep workflows and deadlines on track.
• Providing general administrative support and basic research as needed.
• Communicating with clients and staff clearly when chasing documents, clarifying details, or rescheduling appointments.
• Delivering timely, high-quality customer service.
• Acting as gatekeeper by filtering requests and determining access to directors.
• Drafting communications and updates for leadership.
• Preparing meeting agendas, taking minutes, and tracking action items.
• Managing personal admin for leadership, including travel and subscriptions.
• Coordinating travel bookings and itineraries.
• Ensuring commitments and follow-ups are completed.
• Proactively asking questions and taking initiative to close information gaps.
• Creating and maintaining written processes to improve workflow.

Skills

Email inbox management

Calendar management

CRM data entry

Client onboarding

Travel coordination

Administrative support

Job description

Factor1, an Australian tax and accounting firm, is seeking a detail-driven Virtual Executive Assistant to support a founding director with administrative and workflow coordination tasks. This remote role is ideal for someone who enjoys structure, communicates clearly, and thrives in a professional services environment.

You will manage email inboxes, calendars, CRM data, client onboarding, and travel arrangements while coordinating with the Australian team to keep deadlines on track and deliver