Administrator Assistant

Factor1; Pampanga; On-site; PHP 279,000 - 391,000; Full time

Job summary

Factor1 in the Philippines is seeking a proactive Administrative Assistant to support our Australian accounting team and help keep client work moving smoothly.

The role requires at least 1 year of Australian administration experience, Xero Practice Manager familiarity, and strong communication. You will handle invoicing, document management, client liaison, and routine calls, with room to grow within the administration team.

Qualifications

• Minimum 1 year of Australian admin experience is a must.
• Experience with Xero Practice Manager is preferred.
• Excellent written and verbal communication skills.
• Strong organizational and multitasking abilities.

Responsibilities

• Collations of completed jobs (email correspondence with clients)
• Preparing Invoice for clients
• Management of signed tax documents (Program: Annature)
• Job setups in Xero Practice Management (XPM)
• Client liaison via email
• ATO correspondence
• Answering incoming calls
• Other Administrative tasks

Skills

Australian admin

Xero PM

Communication

Organization

Multitasking

MS Office

Tools

Xero Practice Manager

MS Office

Job description

We're looking for a proactive and organized Administrative Assistant to support our Australian accounting team and help keep client work moving smoothly.

If you have at least 1 year Australian administration experience, strong attention to detail and enjoy keeping things organized, we'd love to hear from you.

Why Join Factor1?

Factor1 is not your traditional accounting firm. Over the past decade,we'vegrown to a team of 90 + talented people who challenge industry norms and embrace innovation. Our culture is built on collaboration, curiosity, and the desire to do things better.

Here's a recent Factor1 activity attended by our PH team:

https://drive.google.com/file/d/1KKKlzzaqQFPx9gYYsZssDpj-9NrAaGgi/view?usp=sharing

Key Tasks:

• Collations of completed jobs (email correspondence with clients)
• Preparing Invoice for clients
• Management of signed tax documents (Program: Annature)
• Job setups in Xero Practice Management (XPM)
• Client liaison via email
• ATO correspondence
• Answering incoming calls
• Other Administrative tasks

In the beginning, the role will consist of the above tasks, however, there is room to move to other areas in the administration team within the company.

Skills And Experience

• Minimum 1 year of Australian admin experience is a must with Xero Practice Manager experience
• Candidates with Australian experience are preferred.
• Exceptional communication skills, both written and oral
• Exceptional organisational skills
• Exceptional follow-through and attention to detail
• Exceptional organizational and multi-tasking skills.
• Ability to manage changing priorities and competing deadlines
• Ability to work collaboratively across teams and build relationships
• Proficiency in MS Office.

IMPORTANT:

• General Assessment Exam: https://factor1.com.au/assessments/general-assessment/

Process:

• Kindly complete the assessment.
• Only applicants who score 80% or above will be contacted for an interview.
• Each applicant is allowed to take the exams only once.

This approach helps us identify candidates with the right skills efficiently. We appreciate your understanding and look forward to reviewing your results.

Thank you for your interest in joining our team.