Remote Executive Assistant to Chief of Staff

SRR Group; Philippines; Remote; PHP 420,000 - 660,000; Full time

Job summary

SRR Group in the Philippines is seeking an Executive Assistant to support the Chief of Staff in a fast-paced, remote-capable role. The position focuses on coordinating schedules, meetings, and communications while maintaining high confidentiality.

The successful candidate will manage calendars, emails, agendas, and action items, and will work independently to anticipate needs and ensure smooth day-to-day operations in a remote work environment.

Qualifications

• Executive support to Chief of Staff.
• Independent with minimal supervision.
• Coordinate meetings and manage calendars.
• Handle confidential information and maintain discretion.
• Communicate with internal and external stakeholders.

Responsibilities

• Provide administrative and executive support to the Chief of Staff to ensure efficient day-to-day operations.
• Work independently with minimal supervision, take ownership of assigned responsibilities, and make sound decisions within the scope of the role.
• Act as a representative of the Chief of Staff when authorized, communicating with internal and external stakeholders, coordinating requests, and following through on matters on their behalf.
• Manage calendars, appointments, meetings, and schedules, including coordinating meeting arrangements and resolving scheduling conflicts.
• Manage emails, correspondence, and other business communications as needed.
• Prepare meeting agendas, take meeting minutes, and track action items to ensure timely follow-ups.
• Organize and maintain digital files, documents, reports, presentations, and other business records.
• Monitor tasks, deadlines, and deliverables, following up with relevant team members to ensure timely completion.
• Assist in planning, coordinating, and monitoring projects to ensure milestones, deliverables, and deadlines are met.
• Maintain project trackers, monitor progress, coordinate with stakeholders, and provide regular updates on project status and pending action items.
• Coordinate meetings, projects, and communications with internal and external stakeholders.
• Proactively anticipate the Chief of Staff’s needs, identify potential issues, and recommend solutions.
• Handle confidential information with professionalism, discretion, and integrity.
• Maintain task trackers and provide regular updates on pending items, priorities, and completed tasks.
• Perform other administrative, operational, and coordination tasks as required to support the Chief of Staff.

Skills

Executive support

Calendar management

Stakeholder communication

Time management

Discretion & confidentiality

Remote work

Tools

Zoom

Job description

SRR Group in the Philippines is seeking an Executive Assistant to support the Chief of Staff in a fast-paced, remote-capable role. The position focuses on coordinating schedules, meetings, and communications while maintaining high confidentiality.

The successful candidate will manage calendars, emails, agendas, and action items, and will work independently to anticipate needs and ensure smooth day-to-day operations in a remote work environment.