Remote Executive Assistant to Chief of Staff

24hours Group; Laguna; Hybrid; PHP 312,000 - 580,000; Full time

Job summary

24hours Group is seeking an experienced Executive Assistant to provide comprehensive administrative and executive support to the Chief of Staff. This full-time, work-from-home role is based in the Philippines and requires proactive, professional, and confidential handling of duties.

You will manage calendars, prepare agendas, take minutes, coordinate with internal and external stakeholders, and maintain project trackers to ensure milestones are met.

Qualifications

• Experience supporting executive leadership or C-suite preferred.
• Excellent organizational and communication skills.
• Ability to work independently with minimal supervision.

Responsibilities

• Provide administrative and executive support to the Chief of Staff to ensure efficient day-to-day operations.
• Work independently with minimal supervision and take ownership of responsibilities.
• Act as a representative of the Chief of Staff, coordinating with internal and external stakeholders.
• Manage calendars, appointments, meetings, and schedules, resolving conflicts.
• Manage emails, correspondence, and other business communications.
• Prepare meeting agendas, take minutes, and track action items.
• Organize and maintain digital files, documents, and reports.
• Monitor tasks and deadlines, coordinating with team members to ensure timely completion.
• Assist in planning, coordinating, and monitoring projects to meet milestones.
• Maintain project trackers and provide regular updates on status and actions.
• Coordinate meetings and communications with stakeholders.
• Anticipate needs and identify solutions; handle confidential information professionally.
• Provide regular updates on pending items and priorities.

Skills

Administrative support

Calendar management

Communication

Zoom proficiency

Tools

Zoom

Job description

24hours Group is seeking an experienced Executive Assistant to provide comprehensive administrative and executive support to the Chief of Staff. This full-time, work-from-home role is based in the Philippines and requires proactive, professional, and confidential handling of duties.

You will manage calendars, prepare agendas, take minutes, coordinate with internal and external stakeholders, and maintain project trackers to ensure milestones are met.