Remote Executive Assistant to Chief of Staff

24 Hours Group; Laguna; Remote; PHP 391,000 - 614,000; Full time

Job summary

24 Hours Group in the Philippines is seeking a dedicated Executive Assistant to provide administrative and strategic support to the Chief of Staff. You will manage calendars, coordinate meetings, handle correspondence, and ensure smooth day-to-day operations from a remote home office.

The role requires proactive problem-solving, discretion with confidential information, and strong communication with internal and external stakeholders.

Qualifications

Responsibilities

• Provide administrative and executive support to the Chief of Staff to ensure efficient day-to-day operations.
• Work independently with minimal supervision, take ownership of assigned responsibilities, and make sound decisions within the scope of the role.
• Act as a representative of the Chief of Staff when authorized, communicating with internal and external stakeholders, coordinating requests, and following through on matters on their behalf.
• Manage calendars, appointments, meetings, and schedules, including coordinating meeting arrangements and resolving scheduling conflicts.
• Manage emails, correspondence, and other business communications as needed.
• Prepare meeting agendas, take meeting minutes, and track action items to ensure timely follow-ups.
• Organize and maintain digital files, documents, reports, presentations, and other business records.
• Monitor tasks, deadlines, and deliverables, following up with relevant team members to ensure timely completion.
• Assist in planning, coordinating, and monitoring projects to ensure milestones, deliverables, and deadlines are met.
• Maintain project trackers, monitor progress, coordinate with stakeholders, and provide regular updates on project status and pending action items.
• Coordinate meetings, projects, and communications with internal and external stakeholders.
• Proactively anticipate the Chief of Staff’s needs, identify potential issues, and recommend solutions.
• Handle confidential information with professionalism, discretion, and integrity.
• Maintain task trackers and provide regular updates on pending items, priorities, and completed tasks.
• Perform other administrative, operational, and coordination tasks as required to support the Chief of Staff.

Job description

24 Hours Group in the Philippines is seeking a dedicated Executive Assistant to provide administrative and strategic support to the Chief of Staff. You will manage calendars, coordinate meetings, handle correspondence, and ensure smooth day-to-day operations from a remote home office.

The role requires proactive problem-solving, discretion with confidential information, and strong communication with internal and external stakeholders.