Executive Assistant & Operations Support

Assist World; Philippines; On-site; PHP 550,000 - 900,000; Full time

Job summary

Alljoined, a San Francisco-based neurotechnology research company, seeks an Executive Assistant and operations partner for CEO Jonathan. You’ll manage inbox and calendar, own projects end-to-end, and handle personal scheduling to keep his week focused.

We value self-starters with strong judgment, superb English, and exceptional organization who can work independently, follow through, and ask smart questions when unclear, especially in a fast-moving startup environment.

Qualifications

• 3–4 years of Executive Assistant experience, ideally supporting founders or startup teams.
• Fluent written and spoken English with professional email copy.
• Strong self-starting, judgment and ability to work independently.
• Excellent organizational skills and reliable follow-through.

Responsibilities

• Manage CEO's inbox: triage emails and draft replies.
• Own the calendar: schedule meetings and protect focus time.
• Follow up persistently on scheduling and threads.
• Handle end-to-end operations projects with clear recommendations.
• Book flights and travel for visitors and team.
• Handle personal scheduling including appointments and dinners.
• Complete admin tasks independently using provided instructions.
• Track open tasks and report progress.

Skills

Self-starter

Strong judgment

Highly organized

Clear communication

Attention to detail

Multitasking

Proactive reporting

English proficiency

EA experience

Tools

Google Workspace

Slack

Notion

AI tools

ML tools

Job description

Description

Company Overview

Alljoined is a San Francisco-based neurotechnology research company working on decoding thoughts from brain activity. The team is small, research-heavy, and fast-moving, with backgrounds from Harvard, MIT, Stanford, and Meta. The company is making real breakthroughs and moves quickly, so priorities and processes change often.

Role Overview

Jonathan, the CEO, has a steady stream of requests, emails, and small projects coming his way and needs one reliable person to take them off his plate completely. This is a combined Executive Assistant and operations role: running his inbox and calendar, owning practical projects from research to completion, and handling some personal scheduling so he can plan his week around the work. Jonathan has had a poor experience with a past EA who didn't follow up and needed step-by-step direction, so the right person is a self-starter with strong common sense who follows through without being chased, learns quickly, and asks smart clarifying questions when something is unclear.

Key Responsibilities

• Manage Jonathan's inbox: triage incoming email, draft and send clear replies, and make sure nothing gets dropped.
• Own the calendar: schedule meetings, protect focus time (e.g. blocked mornings or dedicated project days), and resolve conflicts.
• Follow up persistently: when people don't reply to scheduling requests or threads you're looped into, chase them until it's closed out.
• Take on operations projects end to end, such as sourcing parking for the team or comparing office phone booths for best value, and come back with a clear recommendation.
• Book flights and travel for visitors and team members, balancing good timing with good value.
• Handle personal scheduling for Jonathan, including appointments (e.g. dentist) and dinner reservations.
• Complete admin and setup tasks independently using available instructions (e.g. registering on Gusto), without needing step-by-step guidance.
• Track all open tasks and report progress proactively so Jonathan always knows where things stand.

Skills & Tools

• Google Workspace (Gmail, Calendar, Drive, Docs, Sheets)
• Slack and Notion
• Comfortable using AI tools and quick to pick up new software, including the team's internal ML tools
• Excellent written and spoken English, including polished, professional email copy
• Self-starter with strong judgment and common sense; can work from first principles and figure things out independently
• Highly organized with reliable follow-through; executes quickly on multiple tasks at once
• Tech-forward and curious; genuine interest in AI and neurotechnology is a strong plus
• Minimum 3 to 4 years of Executive Assistant experience, ideally supporting founders or startup teams