Remote Executive Assistant: Intake & Admin Lead

OptiNizers; Philippines; On-site; PHP 360,000 - 600,000; Full time

Benefits offered by this job

Fully remote

Job summary

OptiNizers is seeking an proactive Executive Assistant to support client intake, admin coordination, and early marketing tasks. Initially focusing on intake, you will review eligibility, document leads, and route to the attorney, while maintaining empathy and client focus.

As you grow with the role, you will take on marketing coordination, content support, and research, helping streamline workflows and reduce the attorney’s workload in a fully remote setting.

Qualifications

• Excellent verbal and written English communication with clients.
• Strong organizational and follow-up skills for intake and admin tasks.
• Comfortable speaking with clients and handling sensitive conversations empathetically.
• Ability to learn new systems and maintain confidentiality.
• Experience supporting an executive or professional services environment is a plus.

Responsibilities

• Handle client intake and qualification following firm guidelines and questions.
• Provide administrative support to reduce the attorney's workload and coordinate schedules.
• Assist with basic marketing coordination and content tasks as needed.
• Communicate professionally with clients, vendors, and team; ensure timely follow-ups.

Skills

Excellent written and verbal English

Organization & follow-up

Client communication

Discretion and confidentiality

Proactive problem solving

Tools

Lawmatics

Job description

OptiNizers is seeking an proactive Executive Assistant to support client intake, admin coordination, and early marketing tasks. Initially focusing on intake, you will review eligibility, document leads, and route to the attorney, while maintaining empathy and client focus.

As you grow with the role, you will take on marketing coordination, content support, and research, helping streamline workflows and reduce the attorney’s workload in a fully remote setting.