Remote Executive Assistant for Legal & Administrative Support

Attorney Assistant; Philippines; On-site; PHP 356,000 - 507,000; Full time

Benefits offered by this job

PTO

Referral incentives

Performance bonuses

Job summary

Attorney Assistant is seeking a proactive Executive Assistant to support a U.S.-based family law firm remotely from the Philippines. You will manage calendars, inboxes, briefing materials, and coordinate court dates, billing follow-up, and firm operations.

The role requires clear communication, discretion with confidential information, and comfort working independently in a fast-paced remote legal environment.

Qualifications

• Excellent written and verbal English communication skills.
• Strong organizational skills with close attention to detail.
• Proactive, self-directed approach with the ability to identify what needs to be done without constant supervision.
• Strong critical thinking, judgment, and problem-solving skills.
• Ability to manage multiple priorities, deadlines, and follow-ups in a fast-paced remote environment.
• Comfortable communicating directly with clients to clarify instructions and prevent misunderstandings.
• Professional, warm, and personable communication style, including when handling difficult or frustrated clients.
• High level of discretion when working with confidential legal, business, and personal information.
• Tech-savvy and able to learn new systems quickly.

Responsibilities

• Manage executive inboxes, calendars, and email priorities.
• Schedule meetings, court appearances, appointments, and appropriate buffer time.
• Monitor billing activity, flag unbilled time, track compliance, and coordinate billing-related follow-up.
• Maintain case, project, and deadline trackers and follow up on outstanding items.
• Prepare briefing memos, summaries, agendas, and other supporting documents.
• Follow up with clients, contractors, vendors, and internal team members regarding deliverables and deadlines.
• Create, update, and organize SOPs, templates, and internal documentation.
• Assist with hiring, onboarding, vendor coordination, and firm events.
• Support special projects and document preparation as needed.
• Help organize professional and personal priorities and provide discreet administrative support when required.
• Prepare a weekly CEO dashboard summarizing priorities, upcoming events, unbilled time, staff notes, and important reminders.
• Keep the client informed of progress, changes, delays, or questions that could affect deadlines or deliverables.
• Confirm instructions directly with the client whenever requirements are unclear and document important responses for follow-through

Skills

Excellent written and verbal English

Strong organizational skills

Proactive, self-directed

Critical thinking

Multitasking / prioritization

Client communication

Discretion with confidential info

Tech-savvy with productivity tools

Tools

Outlook

Slack

Microsoft Office

Google Workspace

Adobe

Loom

MyCase

Lawmatics

Smokeball

Job description

Attorney Assistant is seeking a proactive Executive Assistant to support a U.S.-based family law firm remotely from the Philippines. You will manage calendars, inboxes, briefing materials, and coordinate court dates, billing follow-up, and firm operations.

The role requires clear communication, discretion with confidential information, and comfort working independently in a fast-paced remote legal environment.