Remote Executive Assistant for US Timezones

Job4Travelers; Philippines; Hybrid; PHP 335,000 - 670,000; Full time

Benefits offered by this job

13th Month Pay

Work Equipment

Night Differential

Holiday Pay

Overtime Pay

Referral Bonus

Job summary

Job4Travelers is seeking a highly capable Executive Assistant based in the Philippines to provide senior-level administrative support. The role requires real-time responsiveness during working hours and strong coordination across international teams and time zones.

Responsibilities include managing complex calendars, travel logistics, meeting preparation, and proactive problem solving. You will work with internal and external stakeholders to maintain high productivity in a fast-paced environment.

Qualifications

• 3+ years of executive assistance or related roles.
• Excellent written and verbal English communication.
• Strong organizational skills and attention to detail.
• Ability to manage calendars, travel, and executive priorities.
• Comfortable working with international teams and across time zones.

Responsibilities

• Provide day-to-day administrative and operational support to senior executives.
• Manage complex calendars and competing priorities.
• Coordinate meetings and virtual appointments across multiple time zones, including Zoom.
• Prepare meeting agendas, briefing materials, and presentations.
• Take meeting notes and follow up on action items.
• Coordinate travel arrangements and itineraries.
• Maintain organized digital files and support expense management.

Skills

Calendar management

Composition and editing

Research and prep

Cross-time-zone coordination

Proactive problem solving

Communication (English)

PowerPoint formatting

Proficiency with iMessage/Zoom

Proficiency with Ramp/expense tooling

Tools

Google Workspace

Microsoft Office

Zoom

Slack

iMessage

Ramp

Asana

ClickUp

Notion

Airtable

HubSpot

Job description

Job4Travelers is seeking a highly capable Executive Assistant based in the Philippines to provide senior-level administrative support. The role requires real-time responsiveness during working hours and strong coordination across international teams and time zones.

Responsibilities include managing complex calendars, travel logistics, meeting preparation, and proactive problem solving. You will work with internal and external stakeholders to maintain high productivity in a fast-paced environment.