Executive Assistant & HR Support (Multi-Time Zone)

Private Advertiser; Taguig; On-site; PHP 360,000 - 540,000; Full time

Job summary

Private Advertiser in Manila requires an experienced executive assistant to provide high-quality administrative and HR support across Manila, US, and Canada time zones. You will manage calendars, communications, employee records, expenses, and confidential information with professionalism and discretion.

You will coordinate interviews, prepare onboarding documents, assist with payroll and statutory requirements, and liaise with vendors and service providers.

Qualifications

• Bachelor's degree in Business Administration, HR Management, Office Administration, Psychology, or a related field.
• At least one year of relevant experience in executive support, administrative assistance, HR support, or similar roles.
• Experience supporting a business owner or senior executive is highly preferred.

Responsibilities

• Manage executives' calendars across multiple time zones.
• Schedule and coordinate job interviews including invitations and links.
• Handle business correspondence, draft emails, and coordinate communications with stakeholders.
• Prepare liquidation reports for cash advances and expenses, ensuring receipts are complete.
• Prepare meeting agendas, reports, and presentation materials.
• Support HR activities such as posting job ads, screening applicants, and onboarding documents.
• Maintain employee records, attendance, and leave tracking.
• Assist with payroll preparation and statutory requirements (SSS, PhilHealth, Pag-IBIG).
• Coordinate with vendors and service providers.
• Monitor action items and deadlines with timely follow-ups.
• Arrange travel and meetings, handling logistical needs.
• Provide general executive assistance to manage changing priorities.

Skills

Executive support

English communication

Time management

Independent work

Education

Bachelor's degree in Business Administration / HRM / Office Admin / Psychology

Tools

MS Office

Google Workspace

Job description

Private Advertiser in Manila requires an experienced executive assistant to provide high-quality administrative and HR support across Manila, US, and Canada time zones. You will manage calendars, communications, employee records, expenses, and confidential information with professionalism and discretion.

You will coordinate interviews, prepare onboarding documents, assist with payroll and statutory requirements, and liaise with vendors and service providers.