Remote Executive Assistant for Multi‑Business Owner

BruntWork; Metro Manila; Remote; PHP 2,502,000 - 4,128,000; Full time

Benefits offered by this job

Remote work

Immediate hiring

Health Insurance Coverage for eligible

Job summary

BruntWork is seeking a highly organised Executive Assistant to work directly with the business owner across a group of Australian businesses in manufacturing, hospitality, furniture, commercial fit‑out, equipment supply, and design.

This is a full‑time remote role supporting multiple client companies including Vault Metal Shop, Bench Shop, TTI Furniture, and more, with primary focus on executive support and day‑to‑day coordination.

Qualifications

• Minimum 2-3 years of relevant experience.
• Excellent written and spoken English with a professional phone manner.
• Strong organisation, time-management, and multi-tasking skills across changing priorities.
• Proficiency with Microsoft 365 (Outlook, Word, Excel) and Google Calendar.
• Ability to work independently, follow instructions, ask questions when needed, and maintain high confidentiality.
• Ability to learn new software quickly (e.g., Monday.com, EstimateOne, Xero, Sintra, Canva, CRM, VoIP, and EDM platforms).

Responsibilities

• Manage the business owner’s inboxes, emails, daily correspondence, diary, calendar appointments, reminders, and meeting schedules.
• Answer incoming calls for multiple businesses via VoIP system, record enquiries accurately, and direct messages to the appropriate personnel.
• Maintain CRM systems, Monday.com task lists, follow‑up records, and shared electronic business files.
• Build, maintain, and organise clean sales and marketing databases (using sources such as EstimateOne) for EDM mail‑outs.
• Research builders, designers, hospitality operators, potential customers, software, suppliers, and business tools as needed.
• Assist with general administration, including updating spreadsheets, reports, internal documents, and marketing task tracking with the Marketing Manager.
• Assist with Xero data entry, supplier information, basic invoice administration, quote follow‑ups, customer communication, and supplier communication.
• Keep the business owner consistently updated on outstanding tasks, urgent issues, and questions.

Skills

Executive support

Time management

Multitasking

Tools

Monday.com

Xero

CRM systems

VoIP

Job description

BruntWork is seeking a highly organised Executive Assistant to work directly with the business owner across a group of Australian businesses in manufacturing, hospitality, furniture, commercial fit‑out, equipment supply, and design.

This is a full‑time remote role supporting multiple client companies including Vault Metal Shop, Bench Shop, TTI Furniture, and more, with primary focus on executive support and day‑to‑day coordination.