Remote Executive Assistant for C-Suite: Finance & Ops

Magic; Taguig; Remote; PHP 435,000 - 620,000; Full time

Job summary

Magic, a Silicon Valley robotics company, is seeking a proactive Executive Assistant to support a C-level executive from a remote setup in the Philippines. You will handle phone coverage, calendar and inbox management, travel planning, and basic accounting tasks while coordinating with multiple teams.

You should be highly organized, discreet with confidential information, and comfortable in a fast-paced startup. Strong English, Google Workspace, and experience with Dialpad are essential.

Qualifications

• Proven Executive Assistant experience in a high-ownership role
• Hands-on accounting or finance experience (invoicing, AP/AR, reconciliations)
• Experience in business or operations support (vendor management, order/shipment tracking)
• Strong spoken and written English with professional phone presence
• Proficiency with Google Workspace for financial work

Responsibilities

• Handle main Dialpad line with warm, professional greeting
• Screen, qualify, and route inquiries to appropriate teams
• Manage executive calendar, prioritize requests, resolve conflicts
• Review and draft inbox responses, coordinate travel arrangements
• Support day-to-day accounting tasks and prepare financial summaries
• Track vendors, shipments, and internal processes; improve workflows

Skills

Executive calendar management

Inbox management

Accounting & bookkeeping

English proficiency

Google Workspace

Tools

Dialpad

Google Sheets

Job description

Magic, a Silicon Valley robotics company, is seeking a proactive Executive Assistant to support a C-level executive from a remote setup in the Philippines. You will handle phone coverage, calendar and inbox management, travel planning, and basic accounting tasks while coordinating with multiple teams.

You should be highly organized, discreet with confidential information, and comfortable in a fast-paced startup. Strong English, Google Workspace, and experience with Dialpad are essential.