Remote Executive Assistant - CRM & Projects

Doxa; Philippines; On-site; PHP 1,259,000 - 1,818,000; Full time

Job summary

DOXA seeks a highly organized Virtual Assistant / Executive Administrative Assistant to support a partner at a growing multidisciplinary advisory firm serving business owners, high-net-worth individuals, and professional clients.

This role manages calendars, tasks, CRM updates, meeting notes, and administrative coordination to ensure priorities stay organized and follow-ups are tracked.

Qualifications

• Bachelor’s degree or relevant technical education preferred.
• 2+ years in Virtual/Executive/Administrative support roles.
• Strong organization and communication skills; proficient with CRM and project mgmt.

Responsibilities

• Maintain tasks, projects, deadlines, and follow-ups in Zoho.
• Create tasks from emails, meetings, notes, and instructions.
• Prepare daily/weekly priority lists; flag overdue items.
• Schedule meetings; coordinate calendars with links, docs, notes.

Skills

Organization

Prioritization

Follow-through

Written English

CRM & PM

Calendar & Email mgmt

Data accuracy

Cloud tools

Education

Bachelor's degree or relevant field

Tools

Zoho CRM

Zoho Projects

Microsoft 365

Zoom

Teams

Google Meet

AI tools

Job description

DOXA seeks a highly organized Virtual Assistant / Executive Administrative Assistant to support a partner at a growing multidisciplinary advisory firm serving business owners, high-net-worth individuals, and professional clients.

This role manages calendars, tasks, CRM updates, meeting notes, and administrative coordination to ensure priorities stay organized and follow-ups are tracked.