CRE Executive Assistant: Part-Time CRM & Ops Guru

Visa Hunt; Philippines; Remote; PHP 415,000 - 591,000; Part time

Benefits offered by this job

Remote work

Job summary

Visa Hunt seeks a part-time executive assistant with commercial real estate experience to own recurring admin work, manage scheduling, and maintain CRM data. You will support the CEO by ensuring reliable processes, clean data, and organized communications across time zones.

You will handle calendar management, client outreach, and light research, while coordinating travel and bill payments per SOPs. This role evolves as the partnership proves successful.

Qualifications

• Minimum 1 year as an EA or ops/admin in commercial real estate.
• Hands-on database management with CRE CRM (RealNex preferred or similar).
• Proficiency with Excel/Google Sheets and Google Workspace; strong communication skills.

Responsibilities

• Manage calendar, inbox, and communications; coordinate meetings across time zones; confirm appointments.
• Clean/update RealNex CRE CRM; import/export data between Excel/Sheets; deduplicate and normalize data.
• Prepare meeting notes, track actions, and manage recurring tasks; coordinate travel and basic bill payments per SOPs.
• Document workflows and SOPs for scheduling, communications, and data management; identify gaps and propose improvements.

Skills

CRE CRM

Excel/Sheets

Google Workspace

Phone & Email

Time-zone coordination

Remote 20 hrs/wk

Tools

RealNex

Excel

Google Sheets

Google Workspace

Job description

Visa Hunt seeks a part-time executive assistant with commercial real estate experience to own recurring admin work, manage scheduling, and maintain CRM data. You will support the CEO by ensuring reliable processes, clean data, and organized communications across time zones.

You will handle calendar management, client outreach, and light research, while coordinating travel and bill payments per SOPs. This role evolves as the partnership proves successful.