Executive Virtual Assistant—CRM & Calendar Pro

VA Masters; Lapu-Lapu; On-site; PHP 300,000 - 420,000; Full time

Job summary

VA Masters is seeking a detail-oriented Virtual Executive/Administrative Assistant to support our fast-paced team coordinating high-level client relationships and corporate services. You will manage calendars, schedule meetings across time zones, and maintain accurate CRM records for senior executives and stakeholders.

The role emphasizes organization, precision, and discretion with sensitive information, plus accurate document control, email management, and ongoing data quality improvements

Qualifications

• Experience with CRM data entry and Excel.
• Strong calendar management and scheduling experience.
• Excellent attention to detail with client records.
• Ability to manage sensitive information discreetly.

Responsibilities

• Coordinate calendars and schedule meetings across multiple stakeholders and time zones
• Maintain and update CRM records (Excel-based, transitioning to CRM) with accurate client information
• Review meeting notes/transcripts and update records with key discussion points, requirements, and next steps ahead of upcoming meetings
• Flag missing or incomplete client information to ensure database accuracy and completeness
• Ensure contracts and documents are properly signed, saved, and correctly named on internal servers
• Maintain an updated to-do list/tracker reflecting outstanding follow-ups and action items
• Support administrative and document control tasks, including proper file naming and organized storage
• Assist with LinkedIn outreach and tracking responses (future scope)
• Manage email inbox organization and administration

Skills

CRM management

Calendar management

Data entry

Attention to detail

Document management

Independent work

Written and verbal communication

Discretion with confidential info

Time zone coordination

Tools

Excel

CRM systems

Job description

VA Masters is seeking a detail-oriented Virtual Executive/Administrative Assistant to support our fast-paced team coordinating high-level client relationships and corporate services. You will manage calendars, schedule meetings across time zones, and maintain accurate CRM records for senior executives and stakeholders.

The role emphasizes organization, precision, and discretion with sensitive information, plus accurate document control, email management, and ongoing data quality improvements