Remote Executive Assistant & Bookkeeping Coordinator

Hunt St Pty Ltd; Philippines; On-site; PHP 897,000 - 1,246,000; Full time

Job summary

Hunt St is seeking a Philippines-based Executive Assistant & Bookkeeping Coordinator to manage day-to-day financials, payroll, and back-office tasks. You will work remotely as an independent contractor, aligning your schedule with AU business hours for collaboration.

Initially, you will hand over tasks with the current Australian bookkeeper, then take ownership of bookkeeping, payroll, and related administration using Xero and ServiceTitan. This is a long-term, growth-oriented engagement.

Qualifications

• Proven bookkeeping or accounting experience, with strong Xero knowledge.
• Hands-on Australian accounting practices including GST, superannuation, payroll.
• Excellent written and verbal English communication skills.
• Available to overlap with Australian business hours (Bendigo, VIC).

Responsibilities

• Manage day-to-day bookkeeping and maintain accurate financial records in Xero.
• Process supplier bills and manage accounts payable.
• Complete bank and credit card reconciliations.
• Manage accounts receivable, including customer invoicing and following up outstanding accounts.
• Reconcile supplier statements and investigate missing invoices, credits and discrepancies.
• Prepare supplier payment runs for management approval.
• Maintain the chart of accounts and ensure transactions are coded correctly, including GST treatment.
• Process employee expense reimbursements and remittances.
• Maintain supporting financial documentation and records.
• Assist with month-end and financial reporting as required.
• Process weekly payroll from timesheets.
• Review timesheets for completeness and follow up missing information.
• Process payroll adjustments and payslips queries.
• Complete STP reporting and related payroll admin.
• Maintain ServiceTitan accounting reports and reconcile with Xero.
• Liaise with technicians and management regarding job information.
• Reconcile ServiceTitan/Xero workflow integrity.
• Maintain supplier documentation and PO administration.
• Provide updates to management on completed work and outstanding items.

Skills

Bookkeeping experience

Xero familiarity

Australian accounting practices

Excel skills

ServiceTitan experience

English communication

Organized / detail-oriented

Independent contractor mindset

Tools

Xero

ServiceTitan

Excel

Job description

Hunt St is seeking a Philippines-based Executive Assistant & Bookkeeping Coordinator to manage day-to-day financials, payroll, and back-office tasks. You will work remotely as an independent contractor, aligning your schedule with AU business hours for collaboration.

Initially, you will hand over tasks with the current Australian bookkeeper, then take ownership of bookkeeping, payroll, and related administration using Xero and ServiceTitan. This is a long-term, growth-oriented engagement.