Remote Executive Administrative Assistant

Rockstar; Manila; On-site; PHP 1,530,924 - 2,571,953; Full time

Job summary

Rockstar is seeking a skilled Administrative Virtual Assistant to support U.S.-based businesses on a full-time remote basis. You will manage calendars, communications, and documentation, helping ensure smooth operations across time zones and clients.

The role emphasizes initiative, proactive communication, and structured processes. Ideal candidates have 2+ years in administrative/operations roles, excel in organization, and communicate clearly in English.

Qualifications

• 2+ years in administrative/operations or executive support
• Strong organizational skills across multiple priorities
• Excellent written and verbal English communication
• Ability to work independently in a remote setup with minimal supervision

Responsibilities

• Manage and coordinate calendars for leadership, staff, and client appointments
• Triage and organize email inboxes, draft professional correspondence
• Prepare and maintain business documents, records, and reports
• Develop and document SOPs and checklists for recurring workflows
• Support project management tools and onboarding communications
• Coordinate communication with leadership, internal staff, clients, patients, or external partners

Skills

Organization

English proficiency

Proactivity

Independent remote work

Tech-savvy

Tools

Google Workspace

Microsoft 365

Asana

Monday.com

Job description

Rockstar is seeking a skilled Administrative Virtual Assistant to support U.S.-based businesses on a full-time remote basis. You will manage calendars, communications, and documentation, helping ensure smooth operations across time zones and clients.

The role emphasizes initiative, proactive communication, and structured processes. Ideal candidates have 2+ years in administrative/operations roles, excel in organization, and communicate clearly in English.