Remote Executive Admin & Practice Operations Coordinator

STAFFVIRTUAL, Inc.; Cebu City; Remote; PHP 156,000 - 290,000; Part time

Benefits offered by this job

Remote work

Part-time

Flexible schedule

Job summary

STAFFVIRTUAL, Inc. seeks an Executive Administrative Coordinator to manage front-desk operations and high-level practice administration remotely.

This role acts as the central operational anchor—supporting senior leadership and providers with calendars, intake, and billing tasks. The ideal candidate has 3–5+ years in executive administration, healthcare or related fields, strong autonomy, attention to detail, confidentiality, HIPAA awareness, and excellent communication.

Qualifications

• 3–5+ years of executive administrative support, healthcare administration, hospitality management, or senior administrative roles.
• Prior healthcare or mental health experience is preferred.
• Strong Autonomy: able to work independently, follow instructions accurately, manage priorities, and solve routine problems without constant supervision.
• Attention to Detail: highly accurate in scheduling, data entry, billing, client records, and administrative tasks.
• Communication Skills: professional, clear, and confident when communicating with clients, providers, leadership, and other stakeholders.
• Growth & Client Focus: comfortable supporting client acquisition, scheduling, retention, and other activities that contribute to practice growth.

Responsibilities

• Administrative & Practice Coordination: coordinate day-to-day administrative operations and provide reliable support to senior leadership and providers.
• Manage calendars, appointments, schedules, and administrative follow-ups with high accuracy.
• Coordinate client intake and ensure information is collected and recorded correctly.
• Anticipate administrative needs, identify potential issues, and take action to keep daily operations running smoothly.
• Handle tasks independently with minimal supervision and follow instructions accurately.
• Maintain confidentiality and follow HIPAA requirements when handling client information and records.

Skills

Executive support

Healthcare admin

Autonomy

Attention to detail

Communication

Organization

Tech proficiency

Tools

EHR platforms

Billing systems

Google Workspace

Microsoft Office

Job description

STAFFVIRTUAL, Inc. seeks an Executive Administrative Coordinator to manage front-desk operations and high-level practice administration remotely.

This role acts as the central operational anchor—supporting senior leadership and providers with calendars, intake, and billing tasks. The ideal candidate has 3–5+ years in executive administration, healthcare or related fields, strong autonomy, attention to detail, confidentiality, HIPAA awareness, and excellent communication.