Remote Executive Admin & Practice Growth Coordinator

Staff Virtual; Cebu City; Remote; PHP 1,736,000 - 2,604,000; Part time

Job summary

Staff Virtual is seeking an Executive Administrative Coordinator to manage front-desk operations and high-level practice administration on a remote basis. You will act as a central operational anchor for senior leadership, ensuring flawless daily operations and near-total autonomy in a high-accountability environment.

The role focuses on client intake, scheduling, billing support, and executive assistance. Part-time hours are 20 per week with a Monday–Friday 11:00 AM–3:00 PM Central Time

Qualifications

• 3–5+ years of experience in executive administrative support, healthcare administration, or senior administrative roles.
• Healthcare or mental health experience is preferred.
• Must work independently, manage priorities, and solve routine problems without constant supervision.
• Strong scheduling, data entry, billing, and client-record handling with HIPAA compliance.

Responsibilities

• Coordinate day-to-day administrative operations and provide reliable support to senior leadership and providers.
• Manage calendars, appointments, schedules, and follow-ups with high accuracy.
• Handle client intake, scheduling, and payment follow-ups to maximize retention and revenue.
• Provide admin support to senior leadership, manage emails and calls, and coordinate with vendors.

Skills

Autonomy

Attention to detail

Communication skills

Organization

Client service

Time management

Tools

EHR platforms

Secure billing systems

Google Workspace

Microsoft Office

Job description

Staff Virtual is seeking an Executive Administrative Coordinator to manage front-desk operations and high-level practice administration on a remote basis. You will act as a central operational anchor for senior leadership, ensuring flawless daily operations and near-total autonomy in a high-accountability environment.

The role focuses on client intake, scheduling, billing support, and executive assistance. Part-time hours are 20 per week with a Monday–Friday 11:00 AM–3:00 PM Central Time