Remote Executive Admin Coordinator (Part-Time)

STAFFVIRTUAL, Inc.; Cebu City; Remote; PHP 1,302,000 - 2,170,000; Part time

Job summary

STAFFVIRTUAL, Inc. is seeking an Executive Administrative Coordinator for remote, part-time work.

You will manage front-desk operations, support senior leadership, handle client intake, scheduling, and billing, while ensuring HIPAA compliance and high reliability in day-to-day tasks. The role requires 3–5+ years in executive administrative support, strong autonomy, excellent organization, and professional communication with clients and leadership.

Qualifications

• 3–5+ years of experience in executive administrative support or similar.
• Healthcare administration or senior admin experience preferred.
• Ability to work autonomously and follow instructions precisely.
• High attention to detail in scheduling, billing, client records, and admin tasks.
• Professional, clear communication with clients and stakeholders.
• Confidentiality and HIPAA/data privacy awareness.

Responsibilities

• Coordinate day-to-day administrative operations and support senior leadership and providers.
• Manage calendars, appointments, schedules, and follow-ups with high accuracy.
• Coordinate client intake and ensure correct information collection.
• Assist with billing: co-pays, superbill, payment follow-up and billing questions.
• Maintain information in EHR and billing systems; ensure data accuracy.
• Provide executive and operational support; manage emails, calls, and requests.

Skills

Autonomy

Attention to Detail

Communication

Client Service

Organization

Technology

Confidentiality

Growth & Client Focus

Time Management

Tools

EHR platforms

Secure billing systems

Google Workspace

Microsoft Office

Job description

STAFFVIRTUAL, Inc. is seeking an Executive Administrative Coordinator for remote, part-time work.

You will manage front-desk operations, support senior leadership, handle client intake, scheduling, and billing, while ensuring HIPAA compliance and high reliability in day-to-day tasks. The role requires 3–5+ years in executive administrative support, strong autonomy, excellent organization, and professional communication with clients and leadership.